Construction Company Guide to Filing 1099 and W2 Forms
1099 and W2 reporting for
Construction companies is a big
job. With various contractors and employees, it can be a challenge to
get all the
forms filed correctly by the deadline.
This guide will help you choose the right filing method,
right forms and get everything done on time, easily.
Included in this Guide to Filing 1099 & W-2 Forms
- Changes to 1099 and W-2 for 2016
- Options for Filing
- Choosing the Right Forms
- Filing Deadlines
- Order Forms, Software or Online Filing
W-2 CHANGES for 2017
DUE DATE for W2 Copy A changed last year. The due date for filing 2017 Forms W-2, W-2AS, W-2CM, W-2GU, W-2VI, W-3 and W-3SS with the SSA is now January 31, 2018, whether you file using paper forms or electronically.
There are minor verbiage changes to the W2 forms, but no major changes.
Official W2 Instructions for 2017 |
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Construction
Company's Guide to Filing 1099 & W-2 Forms
1099-MISC CHANGES for 2017
Filing date for 1099MISC when Box 7 is used changed last year. Public Law 114-113, Division Q, section 201, requires Form 1099-MISC to be filed on or before January 31, 2018, when you are reporting nonemployee compensation payments in box 7. Otherwise, file by February 28, 2018, if you file on paper, or by March 31, 2018, if you file electronically. The due dates for furnishing payee statements remain the same.
Official 1099-MISC Instructions for 2017
Other 1099 Form Changes
1042-S Forms: Boxes 13e thru 17c have been reformatted.
1098 Forms: Changed from a 3up form to a 2up form, verbiage has been updated.
1099-OID Forms: Boxes have been repositioned and verbiage has changed.
1099-S Forms: Some boxes have been reformatted and verbiage has been updated.
ACA Forms: No forms have been approved as of August 2017. Stay tuned for updates.
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OPTIONS FOR FILING 1099 and W2 FORMS
 Your Accounting Software
If your accounting software prints 1099 and W2 forms,
you
can purchase compatible forms and envelopes. Your software will
summarize all
of the wage data from the year and print recipient and government
copies.
It is important to purchase forms that match the
layout used in your software.
Specialized 1099 / W-2 Software
If your accounting software doesn’t do what you need it
to, specialized 1099 & W-2 software is available. You can
import or
manually enter data and print all the forms you need. E-filing is also
typically available in these programs.
Shop for 1099 & W-2 Software >
Online Filing
The newest, and easiest way to file less than 50 of Form
1099 or W-2! Online filing takes care of printing and mailing to
recipients, as well as e-filing with Federal and State Governments.
You simply type in the
data or import it from your accounting software. The online filing
system will
do the rest!
Learn more about Online Filing of 1099 and W2 >
REMEMBER! E-filing is required
for 250 or more forms,
but
you can e-file as few as one.
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1099 & W-2 FORMS
Various software programs use different formats for printing 1099 & W-2 Forms.
Preprinted 1099 & W-2 Forms
 Forms preprinted
with boxes
on front and recipient instructions on back.
Use with software prints the data in the boxes.
Shop for Preprinted 1099 Forms
Shop for Preprinted W2 Forms
Blank 1099 and W2
Forms
 Blank 1099 and W2 forms perforated and some have recipient instructions printed on the back.
Use with software that prints the form data and boxes.
Shop for Blank 1099 Forms
Shop for Blank W2 Forms
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Choosing the Right 1099 Forms
1] Which Form to Use
1099-MISC is the most common for Construction Company. These are the forms to use for subcontractors and consultants.
You are required to file a 1099-MISC when $600 or more in payments have
been made to contractors.
Read more about 1099-MISC requirements >
There are many other 1099s
for other reporting
circumstances.
Click for a complete list
of all the
types of 1099 Forms and their uses.
2] Number of Parts
 The number of parts you need
is based on where you need
to file - Federal Only, State or City.
1099-MISC Parts Required:
Copy A: Federal Copy for filing with the IRS
Copy
B: Recipient Copy
Copy
C: Payer Copy
Copy
D/1/2: State and local
filing
3] Type of Forms
If your software will
print only the recipient
and payer data
, use
preprinted 1099 forms
If your software will print the data and the
boxes for the form,
purchase blank 1099 forms
If you are using a typewriter, purchase pin-fed, continuous 1099 forms.
If you use Quickbooks,
read our blog post:
How to Print 1099 Forms from QuickBooks
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1099 State Requirements
3-Part States:
AK,
CO, FL, IL, KY,
MD, ME, MI, NH, NJ,
NM, NV, OH, RI, SD,
TN, TX, VT, WV, WY
4-Part States:
AL,
AR, AZ, CA, CT, DE,
DC, GA, HI, IA, ID, IN, LS,
LA, MA, MN, MO, MS, MT,
NC, ND, NY, NYC,
OK, OR,
PA, SC, UT, VA, WI
Read more about
1099 Copy Requirements >
Don’t forget 1099 Envelopes.
Order compatible envelopes to
ensure mailing
information aligns
correctly in the windows.
Buy 1099 Envelopes >
Order
1096
Transmittal Forms
When mailing Copy A forms to the IRS, include one
1096 form for each payer.
Buy 1096 Forms>
To easily file 50 or less forms, Online Filing could be great option! Visit DiscountEfile.com for more information.
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Choosing the Right W-2 Forms
Selecting the right W-2 Forms is
vital to accurate printing and on-time mailing of Form W2.
The key factors:
1] Government Requirements
The number of W-2 Form parts needed corresponds to the government agencies that you are reporting to.
- Federal Only – 4 parts
- Federal and State – 6 parts
- Federal, State and City/Local – 8 parts
Read
More: Decoding W-2 Copy
Requirements>
2] Software Functionality
Your software will either print:
** The layout of the forms may vary depending on your software.
- All Government Forms must be printed in Official 2up layout
- Employee
copies may be printed in 2up, 3up or
4up layout. If your software supports ‘Condensed 2up, 3up or 4up
Forms’, all of
the copies for a single employee will print on one page. You simply
fold it and
mail. Figuring out which version to use is easy:
4pt – use
2up
form
6pt – use
3up
form
8pt – use
4up
form
Read
more about the types of W2 Forms >
For easy filing of less than 50 W2 forms, an online system is a better option than printing forms.
Enter data online and we do the work for you for only $3.95 per form.
Visit
DiscountEfile.com for more information.
Order Preprinted W-2 Forms >
Order Blank W-2 Paper >
Order W-2 Kits with Envelopes >
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 QuickBooks Users:
Read
our blog post on
Howto PrintW-2 Forms from QuickBooks
Don’t forget W-2
Envelopes!
Compatible envelopes ensure mailing
addresses align correctly in windows.
Buy W-2 Envelopes >
Order
W-3
Transmittal Forms
to mail Copy A forms to the SSA.
Buy W-3 Transmittals >
2up W-2 Form
for 4-part Copies
3up W-2 form
for 6-part Employee Copies
4up W-2 Form
for 8-part Employee Copies
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2016 Deadlines for 1099 & W-2 Filing
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Federal Deadlines
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January 31, 2017
Recipient Copies Postmarked
1099 Recipient Copies B / C / 2 mailed to recipient
W-2 Employee Copies B/ C / 2 mailed to individuals
NEW!!! W-2 Copy A forms must be filed with the SSA/IRS by January 31. This includes paper copies and e-filing.
February 28, 2017
Paper forms filed with the government
1099 Form Copy A, along with 1096 Transmittals, mailed to the IRS
March 31, 2017
E-filed forms with the government
1099 Forms E-filed to the IRS
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 State Deadlines
Most states have the same
deadlines as the Federal
Copies.
However, some require
additional reconciliation forms,
which vary by state.
Contact your state and refer to their requirements
for
details.
Most states accept E-filed
1099s and W-2s.
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Signup for Online 1099 & W-2 Filing
Get started with online 1099 & W-2 Filing whenever you're
ready!
Simply sign up for an account now, and we'll send you an email reminder
when it's time to get started.
No payment is required until you submit forms!
Learn more and Sign up at DiscountEfile.com >
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Buy Specialized 1099 & W-2 Software
When your accounting software won't do the 1099 or W2 forms you need,
use specialized software to get the job done!
Shop for specialized 1099 & W-2
Software >
Our software comes bundled with matching forms too!
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