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How to File 1099-MISC for Contractors

Guide to 1099 Forms for ContractorsA Complete Guide – How to File 1099-MISC Forms for Contractors – by DiscountTaxForms.com is now available.

The goal is to make 1099MISC filing as easy as possible! The January 31 deadline comes fast every year.

Get educated, get ready and get it done with this handy guide. 

 

Options for Filing 1099-MISC Forms for Contractors

Your Accounting Software: Many accounting software systems, such as QuickBooks, will print 1099 and W-2 forms and some even e-file payer copies. To print forms, purchase 1099-MISC compatible with your specific software. Print copies, stuff envelopes and mail to the Government and recipients. Purchase Software-Compatible Forms >

Specialized 1099 Software: Easily print all copies of 1099-MISC forms with specialized software that will also e-file payer copies. To print payer and recipient copies, purchase forms compatible with the software. Print copies, stuff envelopes and mail. Shop for Specialized 1099 Software >

Online Filing: The newest, and easiest way to file less than 50 of Form 1099 or W-2! Online filing takes care of printing and mailing to recipients, as well as e-filing with Federal and State Governments.

You simply type in the data or import it from your accounting software. The online filing system will do the rest!

Learn more about Online Filing of 1099 and W2 >

Selecting the Right 1099 Forms 

1] Which 1099 Form to Use
1099-MISC is used for contractors, subcontractors, consultants and other individuals to whom you have paid $600+ during the tax year. Other 1099 Forms are available. Shop for 1099 Forms>

1099 MISC Forms for Contractors2] Number of Parts Needed
The number of parts you need for a 1099-MISC is based on where you need to file government copies: Federal only, State or City

Copy A: Federal Copy for the IRS
Copy B: Recipient Copy
Copy C/2: Payer Copy and Recipient Copy **New form in 2015
Copy D/1: State and City

3] Type of Forms
Your software will print on either:

Preprinted 1099MISC forms – software will print only the recipient and payer data

Blank perforated 1099MISC paper – software will print the entire form at once, including boxes and labels with the recipient and payer data.

Don’t forget 1099 Envelopes or 1096 Forms if you’re printing and mailing your own forms!

ou use QuickBooks, read our blog post: How to Print 1099 Forms from QuickBooks >

 

1099 State Requirements

3-Part States:

AK, CO, FL, IL, KY, MD, ME, MI, NH, NJ, NM, NV, OH, RI, SD, TN, TX, VT, WV, WY

4-Part States:

AL, AR, AZ, CA, CT, DE, DC, GA, HI, IA, ID, IN, LS, LA, MA, MN, MO, MS, MT, NC, ND, NY, NYC, OK, OR, PA, SC, UT, VA, WI

Read more about 1099 Copy Requirements >

 

Don’t forget 1099 Envelopes. 

Order compatible envelopes to ensure mailing information aligns correctly in the windows.

Buy 1099 Envelopes > 

Order 1096 Transmittal Forms 

When mailing Copy A forms to the IRS, include one 1096 form for each payer.

Buy 1096 Forms>

To easily file 50 or less forms, Online Filing could be great option! Visit DiscountEfile.com for more information.

 

1099 & W-2 Filing Deadlines

January 31 – Recipient copies for all W2 and 1099 forms; W2 & 1099-MISC Copy A mailed or e-filed to IRS
February 29 – Paper Copy A and Transmittals mailed to the IRS (all 1099s except 1099MISC)
March 31 – E-file Copy A to IRS or SSA (all 1099s except 1099MISC)

Most states have the same deadlines as the Federal government.