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Guide to Filing W-2 & 1099's


Not sure which forms you need? This handy form guide below will help you decide!

Preprinted Laser Forms

Use preprinted forms if your software prints the variable form data only

Traditional W-2 Forms:

Print each copy as a batch, then separate and collate forms for each employee. Traditional 2up forms can be used with nearly any software 2up format has the same form on the top and bottom of the sheet Information for 2 different employees per page Employer copies must be produced in this traditional, 2up format

Condensed W-2 Forms:

Available in 2up, 3up and 4up formats Print all employee copies on the same page. Just fold and mail! Use the compatibility chart to determine which condensed formats are compatible with your software

1099-MISC & 1099-R Forms:

Copy A for both forms must be printed in a red scannable 2up format Condensed 3up and 4up formats are available for employee copies

1098, 5498, and Other 1099 Forms:

Available in a 3up (3 forms per page) format Blank Perforated Laser Paper

Reduce waste and avoid alignment problems with blank paper! Use blank laser paper for employee copies if your software prints the form image and variable data Offered in 2up, 3up and 4up formats for W-2 and 1099 forms Available with W-2 or 1099-MISC instructions printed on back

Laser Sets

Make ordering easy! Prepackaged with the number of copies you need based on your filing requirements Determine how many parts you need, and order for the number of employees you file for

Preprinted Sets:

Use preprinted sets if your software prints form data only Red scannable Copy A for IRS/SSA filing (4, 6 or 8pt) Employer, state, city and file copies preprinted in black-ink

Blank Laser Sets:

Use blank sets if your software prints the form image and variable data Red scannable Copy A for IRS/SSA filing (4, 6 or 8pt) Blank perforated paper for printing employer, state, city and file copies

Traditional Sets:

2up format for all copies, with 2 different employees per page Available with or without employee instructions printed on back.

Condensed Sets:

Red scannable Copy A in the required 2up format Condensed forms for all employee copies Available in 2up, 3up, and 4up formats.

Continuous Forms

Use continuous forms if you use a pin-fed printer or typewriter.

W-3 and 1096 Forms

We include one W-3 form with your complete order of W-2s. Order additional W-3 forms in packages of 25. We include one 1096 form with your complete 1099 form order, not one per type of 1099. Order additional 1096 forms in packages of 25

State W-2 and 1099-R Filing Requirements

6-part W-2/1099-R:

AL, AZ, AR, CA, CO, CT, DE, DC, GA, HI, ID, IL, IN, IA, KS, KY, LA, ME, MD, MA, MI, MN, MO, MS, MT, NE, NJ, NM, NY, NC, ND, OH, OK, OR, PA, RI, SC, UT, VT, VA, WV, WI Add extra parts for any city or local withholding tax.

4-part W-2/1099-R:

AK, FL, NV, NH, SD, TN, TX, WA, WY State 1099 Requirements

3-part 1099:

AK, FL, IL, MD, NV, NH, NY, OH, PA, SD, TN, TX, WA, WY 4-part 1099:

AL, AZ, AR, CA, CO, CT, DE, DC, GA, HI, ID, IN, IA, KS, KY, LA, ME, MA, MI, MN, MS, MO, MT, NE, NJ, NM, NC, ND, OK, OR, RI, SC, UT, VA, VT, WV, WI 5-part 1099-MISC:

AL, AR, CO, CT, DC, HI, ID, IN, MA, ME, MN, MO, NE, RI, SC, ND, WI