2018 1099 & W-2 Guides for Small Business
Choose the right filing method, right forms, and get everything done on time, easily.
Easy-to-use 1099 & W2 Guides help small business alleviate the confusion, reduce errors, file faster and understand the process better. Let the experts at Discount Tax Forms help you!
Whether you need to file W2s for employees, or 1099-MISC for contractors, we can help!
Use this guide to understand how to file, when to file and the best forms, software and solutions for you.
Industry-Specific Guides to Filing 1099 and W2 Forms
Filing Requirements Overview
Deadlines for 1099 & W-2 Filing
January 31, 2019
All 1099 Recipient Copies B / C / 2 mailed to recipient
W-2 Employee Copies B / C / 2 mailed to employees
1099-MISC for contractors - Copy A forms to IRS (mailed or e-filed)
W2 Copy A to IRS (mailed or e-filed)
February 28, 2019 - Paper 1099 Copy A forms to IRS
1099 Form Copy A, along with 1096 Transmittals, mailed to the IRS for all 1099 forms except 1099-MISC with non-employee compensation, which are now due January 31.
March 31, 2019 - E-file 1099 forms with IRS
1099 Forms E-filed to the IRS, except 1099-MISC with non-employee compensation, which are now due January 31.
Decoding W-2 Formats
2up W2 Forms
2 forms per sheet, all blank paper can include employee instructions on the back.
Use them for Official W2 forms (2 of the same copies) or condensed 2up employee Copies B/C for federal filing.
3up W2 Forms
3 forms on a sheet, typically with a vertical size strip to remove before mailing.
Use for condensed 3up W2 forms for employees, Copies B/C/2 for federal and state filing.
4up W2 Forms
4 forms on a single sheet, perforated into quadrants or horizontal sections depending on your software.
Use for 8pt W2 printing of employee Copies B/C/2/2 for federal, state and local filing.
Tips for Easier W2 Filing
Check your software for supported formats:
- Preprinted forms (prints data on a pre-made form) or
- Blank paper (prints data and boxes on a perforated sheet)
- 2up, 3up or 4up forms
- Be sure your envelope windows match!
W3 Transmittal forms must be mailed with Red Copy A forms. We include a couple FREE W3 forms with each W2 order.
Online filing is an option! DiscountEfile.com lets you enter or import data, and then takes care of the rest. Your forms are e-filed with the IRS/SSA and mailed to employees automatically. With a few clicks, you're done! Learn more.