2021 1099 & W-2 Guides for Small Business
Choose the right filing method, right forms, and get everything done on time, easily.
Easy-to-use 1099 & W2 Guides help small business alleviate the confusion, reduce errors, file faster and understand the process better. Let the experts at Discount Tax Forms help you!
BIG 1099 & W2 CHANGES IN 2021…
- 1099NEC Forms are changing from 2up to 3up format (3 per page). You’ll need to order new forms and envelopes.
- E-filing Copy A is required for any payer with 10+ forms (of a single type of form, i.e., W2, 1099NEC, 1099MISC, etc)
1099NEC FORMS CHANGE TO 3UP FORMAT
New 1099NEC forms for reporting payments to non-employees (contractors, freelancers, etc) were new in 2020, and are changing again this year to a 3up format (instead of the 2up format last year). This means you will need new forms and envelopes!
If you have used 1099MISC in the past to report non-employee compensation in box 7, you MUST USE NEW 1099NEC FORMS in 2021.
We have official forms, blank perforated paper, pressure seal forms, carbonless forms, compatible envelopes and everything you need for easy printing.
E-FILING IS REQUIRED FOR 10+ RECIPIENTS
If you file any 1099 or W2 form for 10 or more recipients / employees for a single payer, you MUST E-FILE for the 2021 tax year!
For payers with 10+ recipients of any single type of 1099 or W2 form, e-filing is required.
We make it easy with our DiscountEfile.com system.
Industry-Specific Guides to Filing 1099 and W2 Forms
Filing Requirements Overview
Deadlines for 2021 1099 & W-2 Filing
January 31, 2022
All 1099 Recipient Copies B / C / 2 mailed to recipient
W-2 Employee Copies B / C / 2 mailed to employees
1099-NEC for contractors – Copy A forms to IRS (e-file if you have 10+ for a single payer, mail paper Copy A for 9 or less recipients)
W2 Copy A to IRS (e-file if you have 10+ for a single payer, mail paper Copy A for 9 or less recipients)
February 28, 2022 – Paper 1099 Copy A forms to IRS (less than 10 recipients only)
For all 1099 Form Copy A’s, along with 1096 Transmittals, for which you print and mail paper copies (only if there are 9 or fewer recipients for a single payer for each type of 1099 form)
March 31, 2021 – E-file 1099 forms with IRS (for 10+ recipients)
1099 Forms E-filed to the IRS, if a single payer has 10+ recipients for a single type of 1099 form.
Instantly E-file and/or print and mail 1099 and W-2 forms.
Simply enter your data, or import it from QuickBooks®, then click a few buttons and you’re done.
We e-file with the IRS or SSA and can even print and mail recipient copies, for around $4 per form.
**IF YOU FILE 10 OR MORE W2 or 1099 FORMS FOR A SINGLE PAYER, YOU MUST E-FILE FOR 2021**
Decoding W-2 Formats
2up W2 Forms
2 forms per sheet, all blank paper can include employee instructions on the back.
Use them for Official W2 forms (2 of the same copies) or condensed 2up employee Copies B/C for federal filing.
3up W2 Forms
3 forms on a sheet, typically with a vertical size strip to remove before mailing.
Use for condensed 3up W2 forms for employees, Copies B/C/2 for federal and state filing.
4up W2 Forms
4 forms on a single sheet, perforated into quadrants or horizontal sections depending on your software.
Use for 8pt W2 printing of employee Copies B/C/2/2 for federal, state and local filing.
Tips for Easier W2 Filing
Check your software for supported formats:
- Preprinted forms (prints data on a pre-made form) or
- Blank paper (prints data and boxes on a perforated sheet)
- 2up, 3up or 4up forms
- Be sure your envelope windows match!
W3 Transmittal forms must be mailed with Red Copy A forms. We include a couple FREE W3 forms with each W2 order.
Online filing is an option! DiscountEfile.com lets you enter or import data, and then takes care of the rest. Your forms are e-filed with the IRS/SSA and mailed to employees automatically. With a few clicks, you're done! Learn more.