2022 1099 & W-2 Guides for Small Business
Order the right 1099 & W2 forms, choose the best filing method, and get everything done on time, easily.
Easy-to-use 1099 & W2 Guides help small business alleviate the confusion, reduce errors, file faster and understand the process better. Let the experts at Discount Tax Forms help you!
NEW E-FILE RULES + ONLINE FILING = EASY 2023!
Efile, print and mail 1099 & W2 forms online.
No paper, no software, no mailing, no hassles!
If you have 10 or more 1099 & W2 forms combined for a single EIN, you must e-file Copy A in 2023.
Use DiscountEfile.com to enter or upload data and we'll e-file with the IRS or SSA for you and can even print and mail recipient copies!
Create a free account and get started today!
Industry-Specific Guides to Filing 1099 and W2 Forms
Filing Requirements Overview
Deadlines for 2022 1099 & W-2 Filing
January 31, 2023
All 1099 Recipient Copies B / C / 2 mailed to recipient
W-2 Employee Copies B / C / 2 mailed to employees
1099-NEC Copy A forms to IRS (e-file if you have 10+ for a single payer, mail paper Copy A for 9 or less recipients)
W2 Copy A to IRS (e-file if you have 10+ for a single payer, mail paper Copy A for 9 or less recipients)
February 28, 2023 – Paper 1099 Copy A forms to IRS
For all 1099 Form Copy A’s, along with 1096 Transmittals, for which you print and mail paper copies (only if there are 9 or fewer recipients for a single payer for each type of 1099 form)
March 31, 2023 – E-file 1099 forms with IRS
1099 Forms E-filed to the IRS, if a single payer has 10+ recipients for a single type of 1099 form.
Decoding W-2 Formats
2up W2 Forms
2 forms on a sheet, with one center perforation to create 2 forms.
Use for traditional or condensed 2up W2 forms for employees, 4-pt Copies B and/or C for federal filing and the employee record copy.
3up W2 Forms
3 forms on a sheet, typically with a vertical side strip to remove before mailing.
Use for condensed 3up W2 forms for employees, 6-part Copies B/C/2 for federal and state filing.
4up W2 Forms
4 forms on a single sheet, perforated into quadrants or horizontal sections depending on your software.
Use for 8pt W2 printing of employee Copies B/C/2/2 for federal, state and local filing.
Tips for Easier W2 Filing
Check your software for supported formats:
- Preprinted forms (prints data on a pre-made form) or
- Blank paper (prints data and boxes on a perforated sheet)
- 2up, 3up or 4up forms
- Be sure your envelope windows match!
W3 Transmittal forms must be mailed with Red Copy A forms. We include a couple FREE W3 forms with each W2 order.
Online filing is an option! DiscountEfile.com lets you enter or import data, and then takes care of the rest. Your forms are e-filed with the IRS/SSA and mailed to employees automatically. With a few clicks, you're done! Learn more.
Navigating the 2023 IRS E-Filing Threshold Change for Small Businesses: A Guide to Using DiscountEfile.com
If your business needs to file 10 or more 1099 & W2 forms combined, per EIN, you must e-file with the IRS and SSA in 2023. DiscountEfile.com makes it easy!
1099-NEC ‘Copies’, or parts, report non-employee compensation to recipients and government agencies and help ensure accuracy of income tax filing. 1099-NEC Forms are filled out by the payer and provided to the recipient and government agency.
Understand the Different W2 Formats Easily! Compare Traditional 2up W2 Forms to 4up & 3up W2 Forms for Efficient Printing & Mailing of Employee Copies.
It’s easy for businesses to efile 1099 & W2 forms with the right online system! You don’t need special software or technical knowledge, and certainly don’t need to spend hundreds of dollars.
Filing 1099 & W2 forms online simplifies the entire process for businesses and bookkeepers, eliminating the time-consuming process of printing and mailing forms.