2021 1099 & W-2 Guides for Small Business
Choose the right filing method, right forms, and get everything done on time, easily.
Easy-to-use 1099 & W2 Guides help small business alleviate the confusion, reduce errors, file faster and understand the process better. Let the experts at Discount Tax Forms help you!
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Use DiscountEfile.com to enter or upload data and we'll e-file for you and even print and mail recipient copies!
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Industry-Specific Guides to Filing 1099 and W2 Forms
Filing Requirements Overview
Deadlines for 2021 1099 & W-2 Filing
January 31, 2022
All 1099 Recipient Copies B / C / 2 mailed to recipient
W-2 Employee Copies B / C / 2 mailed to employees
1099-NEC for contractors – Copy A forms to IRS (e-file if you have 10+ for a single payer, mail paper Copy A for 9 or less recipients)
W2 Copy A to IRS (e-file if you have 10+ for a single payer, mail paper Copy A for 9 or less recipients)
February 28, 2022 – Paper 1099 Copy A forms to IRS (less than 10 recipients only)
For all 1099 Form Copy A’s, along with 1096 Transmittals, for which you print and mail paper copies (only if there are 9 or fewer recipients for a single payer for each type of 1099 form)
March 31, 2021 – E-file 1099 forms with IRS (for 10+ recipients)
1099 Forms E-filed to the IRS, if a single payer has 10+ recipients for a single type of 1099 form.
Instantly E-file and/or print and mail 1099 and W-2 forms.
Simply enter your data, or import it from QuickBooks®, then click a few buttons and you’re done.
We e-file with the IRS or SSA and can even print and mail recipient copies, for around $4 per form.
**IF YOU FILE 10 OR MORE W2 or 1099 FORMS FOR A SINGLE PAYER, YOU MUST E-FILE FOR 2021**
Decoding W-2 Formats
2up W2 Forms
2 forms per sheet, all blank paper can include employee instructions on the back.
Use them for Official W2 forms (2 of the same copies) or condensed 2up employee Copies B/C for federal filing.
3up W2 Forms
3 forms on a sheet, typically with a vertical size strip to remove before mailing.
Use for condensed 3up W2 forms for employees, Copies B/C/2 for federal and state filing.
4up W2 Forms
4 forms on a single sheet, perforated into quadrants or horizontal sections depending on your software.
Use for 8pt W2 printing of employee Copies B/C/2/2 for federal, state and local filing.
Tips for Easier W2 Filing
Check your software for supported formats:
- Preprinted forms (prints data on a pre-made form) or
- Blank paper (prints data and boxes on a perforated sheet)
- 2up, 3up or 4up forms
- Be sure your envelope windows match!
W3 Transmittal forms must be mailed with Red Copy A forms. We include a couple FREE W3 forms with each W2 order.
Online filing is an option! DiscountEfile.com lets you enter or import data, and then takes care of the rest. Your forms are e-filed with the IRS/SSA and mailed to employees automatically. With a few clicks, you're done! Learn more.