1096 Transmittal Forms
Summary 1096 Forms for 1099 Filing in 2023
Each payer is required to include a 1096 Transmittal Form to summarize each batch, of each type of 1099 form when mailing them to the IRS on January 31.
**NEW** W2 E-filing requirements — e-file Copy A if you have 10+ W2 and 1099 forms combined for the 2023 tax year
New E-filing Requirement Changes for 1099 & W2 IRS Filing for the 2023 Tax Year
The new E-file threshold for 2023 is 10 W2 and 1099 forms, combined, per EIN.
That means, for example, if your business has 5 1099NEC forms and 5 W2 forms, you must e-file the red Copy A forms with the IRS and SSA by January 31, 2024.
This applies to ANY combination of 10 or more of ANY type of 1099 or W2 forms, except correction forms. Here is a great article with insights to the changes.
Penalties apply if you don't - $60 per form if you file on time and up to $310 per form if you file late.
NEW E-FILE RULES + ONLINE FILING = EASY 2023!
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No paper, no software, no mailing, no hassles!
If you have 10 or more 1099 & W2 forms combined for a single EIN, you must e-file Copy A in 2023.
Use DiscountEfile.com to enter or upload data from QuickBooks® or other programs, and we'll e-file with the IRS or SSA for you and can even print and mail recipient copies!
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Deadlines for 2023 1099 & W-2 Filing
January 31, 2024
All 1099 Recipient Copies B / C / 2 mailed to recipient
W-2 Employee Copies B / C / 2 mailed to employees
1099NEC Copy A forms to IRS*
W2 Copy A to IRS*
>> *NEW E-FILE RULES FOR 2023 << Businesses with 10+ 1099 and W2 forms combined MUST e-file Copy A forms with the IRS or SSA. Make it easy with DiscountEfile.com...
February 28, 2024 - Paper 1099 Copy A forms to IRS
1099 Form Copy A, along with 1096 Transmittals, mailed to the IRS for all 1099 forms except 1099-NEC with non-employee compensation, which are due January 31.
April 1, 2024 - E-file 1099 forms with IRS
1099 Forms E-filed to the IRS, except 1099-NEC with non-employee compensation, which are due January 31.