W3 Transmittal Forms

Summary W-3 Forms for W-2 Filing 

Each employer is required to include a W3 Transmittal Form to summarize their batch of W-2 Copy A forms when mailing them to the SSA on January 31.

  • Laser W3 Forms
  • Continuous Carbonless W3 Forms
  • Low Minimums!

W3 Laser Forms

Our Price: $10.00 qty 25
Greatland®: $20.18 qty 25

Order W3 Laser Forms

W3 Carbonless Forms

Our Price: $0.56 each
Order as few as one!

Order Carbonless W3

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Decoding W-2 Formats

2up W2 Forms

2 forms per sheet, all blank paper can include employee instructions on the back.

Use them for Official W2 forms (2 of the same copies) or condensed 2up employee Copies B/C for federal filing.

3up W2 Forms

3 forms on a sheet, typically with a vertical size strip to remove before mailing.

Use for condensed 3up W2 forms for employees, Copies B/C/2 for federal and state filing.

4up W2 Forms

4 forms on a single sheet, perforated into quadrants or horizontal sections depending on your software.

Use for 8pt W2 printing of employee Copies B/C/2/2 for federal, state and local filing.

Tips for Easier W2 Filing

Check your software for supported formats:

  • Preprinted forms (prints data on a pre-made form) or
  • Blank paper (prints data and boxes on a perforated sheet)
  • 2up, 3up or 4up forms
  • Be sure your envelope windows match!

W3 Transmittal forms must be mailed with Red Copy A forms. We include a couple FREE W3 forms with each W2 order.

Online filing is an option! DiscountEfile.com lets you enter or import data, and then takes care of the rest. Your forms are e-filed with the IRS/SSA and mailed to employees automatically. With a few clicks, you're done! Learn more.