1099-R Form Copy 2 for Payer State or File
Order 1099R Forms to report taxes withheld on Distributions from Pensions, Annuities, Retirement or Profit-Sharing Plans, IRAs, Insurance Contracts, Etc.
Get big discounts – no coupon needed with the Tax Form Gals – shop easy, ship fast!
1099R Copy 2 forms should be mailed by the payer to State tax agencies (if required) or kept as a file copy for the Payer. The copies are interchangeable.
**IMPORTANT CHANGE** 1099R Copy D-1 has been changed to Copy 2.
1099R Form Copy 2 Specs:
Order a quantity equal to the number of recipients you have.
- 2-up format
- 8.5″x 11″ with no side perforation
- Printed on 20# laser paper
- 1099R Copy D-1 has been changed to Copy 2
Mail in a batch to the State and/or keep for the Payer files.
E-file Requirements for 1099 & W2 Filing
You must e-file Copy A if you have 10+ 1099 and W2 forms combined, per EIN.
This applies to ANY combination of 10 or more of ANY type of 1099 or W2 forms, except correction forms. This change was enacted in 2023 and will be more strictly enforced this year.
We make it easy for businesses to make the change to online e-filing!
Check out DiscountEfile.com … to see how we efile with the IRS or SSA and can even print and mail recipient copies for you. Get it all done in one step in our fully-secure, top-rated online system, Discount Efile 4 Biz.
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Choosing the Right 1099 Forms
NEW E-FILE THRESHOLDS FOR 2023
The IRS has made a MAJOR change to e-filing requirements for the 2023 tax year. If a payer has 10+ 1099 & W2 forms combined, per EIN, they MUST efile Copy A forms with the IRS or SSA. Learn More >>
We make it easy! Set up a free account on DiscountEfile.com and you can e-file, plus print and mail recipient copies in one easy step. Learn More >>
1099-NEC vs. -MISC
In 2020, the IRS released a new 1099 form for reporting non-employee compensation, the 1099-NEC form. If you need to report income of $600+ for contractors, freelancers, gig workers, etc, use the 1099NEC form. This information was previously reported on 1099MISC box 7.
1099-MISC forms are now used to report royalties, rent, prizes, proceeds to attorneys, fishing boat proceeds and other miscellaneous information. Official IRS 1099-NEC & MISC instructions.
DATELESS 1099 FORMAT
Many 1099 forms have changed to a dateless, continuous-use format for 2022. This means you will need to fill in the year on each form. Don’t forget to update your software!
OPTIONS FOR 1099 FILING
TYPE OF FORMS
NUMBER OF PARTS
The number of 1099 pars needed is based on government filing requirements.
- Copy A: Federal Copy for the IRS
- Copy B: Recipient Copy
- Copy C: Payer Copy
- Copy 2: State and Local Copies
Read more on our blog: Decoding 1099-MISC Copy Requirements
3-PART STATES: AK, CA, FL, GA, IL, IN, IA, KY, LA, MD, MI, MO, NV, NH, NM, NY, OR, SD, TN, TX, VT, WA, WY
4-PART STATES: AL, AR, AZ, CA, CO, CT, DE, DC, GA, ID, IL, IN, IA, KS, KY, LA, ME, MD, MA, MI, MN, MO, MS, MT, NE, NJ, NM, NC, ND, OH, OK, OR, PA, RI, SC, UT, VT, VA, WV, WI
5-PART STATES: AL, AZ, CO, CT, DE, HI, ID, ME, MA, MN, MS, MT, NE, NC, ND, OH, OK, PA, SC, UT, WI
1096 FORMS
Transmittal 1096 forms are required only if you are printing and mailing 1099-MISC Copy A to the Federal Government. One 1096 is required to summarize all 1099s for a single payer.
1099 ENVELOPES
Order compatible 1099 envelopes to ensure mailing information aligns correctly in the windows.
1099 FILING DEADLINES
- January 31 – All W2 & 1099 Recipient Postmarked; 1099-NEC and W2 Federal Copy A Postmarked or e-filed with IRS
- February 28 – Paper Copy A filed with the IRS for all 1099s except MISC
- March 31 – E-filed copies to the IRS for all 1099s except MISC
These are Federal filing deadlines. Most states follow the same dates.
1099 CORRECTIONS
If you need to correct a 1099 form because the original has errors, you will need to re-file the same 1099 form.
The only difference is a simple “Corrected” checkbox at the very top of the 1099. Checking this box signifies to the IRS and recipient that there is different information than on the original 1099.
This is the approach for correcting any type of 1099 form, from the popular 1099NEC and 1099MISC to obscure types of 1099 forms too.
You can print and mail the corrected 1099 forms yourself, or file them all online to save time!
Online 1099 Correction Filing
Ordering 1099 & W2 Forms
Official preprinted 1099 & W2 forms are sold by the form (not sheets).
Order a quantity equal to the number of recipients you have. For example, if you have 25 recipients, order 25 forms.
- If your W2 or 1099 forms are 2up (2 per page) you will receive 13 sheets
- If your 1099 forms are 3up (3 per page) you will receive 7 sheets
Condensed preprinted W2 forms are sold by the recipient (not the number of forms on it).
Order a quantity equal to the number of employees you have. For example, if you have 50 employees, order a quantity of 50.
Blank 1099 & W2 forms are sold by the sheet (not the number of forms on it).
Order a quantity equal to the number of recipients you have. For example, if you have 100 recipients, order 100 sheets.
Packaging Information
When you receive your order, please open it right away to review the contents and ensure you have exactly what you need. The information below will help you to understand how it’s packaged.
Each shrink-wrapped package may contain several different forms. If there are multiple forms in a package, they will be separated by a colored sheet of paper.
Be sure to open the entire package to determine if items are missing.
Packaging of Kits and Sets
1099 & W2 kits or sets can be packaged in one of two ways.
Example 1: Pre-packaged in specific quantities, which may mean there are multiple shrink-wrapped packs to fulfill your entire order.
Example 2: One shrink-wrapped package, which includes all the forms together.
Free Transmittals
Your order was likely shipped with free 1096 or W3 transmittal forms. They will likely be at the bottom of your packs of forms.
Getting Help with Your Order
If you discover a discrepancy, please contact us right away and we’ll make it right.
- Email: hello@taxformgals.com
- Call: 877-824-2458
Our small business appreciates yours!
Need to File Some Forms at the Last Minute?
There’s no need to order additional forms and wait for shipping – file them online at DiscountEfile.com! You enter or import data and we’ll e-file the Copy As, plus print and mail recipient copies. Learn More >>
1099 & W2 E-filing Requirements for 2024
The threshold for e-filing with the IRS is 10+ W2 and 1099 forms, combined, per EIN. This was changed in 2023.
That means, for example, if your business has 5 1099NEC forms and 5 W2 forms, you must e-file the red Copy A forms with the IRS and SSA by January 31, 2024.
This applies to ANY combination of 10 or more of ANY type of 1099 or W2 forms, except correction forms. Here is a great article with insights to the changes.
Penalties apply if you don’t – $60 per form if you file on time and up to $310 per form if you file late.
Get the Details
1099 & W2 Forms that must be e-filed according to the requirements above: 1042-S, 1094 series, 1095-B, 1095-C, 1097-BTC, 1098, 1098-C, 1098-E, 1098-Q, 1098-T, 1099 series, 3921, 3922, 5498 series, 8027, W-2, and W-2G.
Efile Online with DiscountEfile.com
If your business is required to e-file 1099 & W2 forms, we make it easy! Use our top-rated online filing system, DiscountEfile.com and we’ll e-file with the IRS for you, and can even print and mail recipient copies for you. Get it all done quickly, without purchasing any forms.
Online 1099 & W2 Filing
How to Correct a 1099 Form
Easily File a Correction for Any Type of 1099 Form!
If you need to correct a 1099 form because the original has errors, you will need to re-file the same 1099 form.
The only difference is a simple “Corrected” checkbox at the very top of the 1099.
Checking this box signifies to the IRS and recipient that there is different information than on the original 1099.
This is the approach for correcting any type of 1099 form, from the popular 1099NEC and 1099MISC to other types of 1099 forms too.
File 1099 corrections online to save time!
Use our DiscountEfile.com system to file a corrected 1099 form, no matter how you originally filed it. There’s no need to buy more forms and print them yourself. We’ll do it all for you. Learn More >>
More on 1099 Corrections
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