How to File 1099 & W-2 Forms: Different Filing Methods

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Type 1099 and W-2 on Paper Forms

Use an old-fashioned typewriter and continuous forms. Form copies are stacked on top of each other, typically using carbonless paper and pin-fed forms. Type the info and it transfers to the other forms, tear apart and mail.

Print Paper 1099 & W-2 Forms Using Your Accounting Software 

If your accounting software prints forms (most do), you can purchase 1099 and W-2 forms that are compatible with your software. This ensures that data lines up in the boxes correctly. Preprinted forms are the most common, and many systems will also let you print on blank forms. Look for blank perforated paper with instructions already printed on the back, or print an extra page of instructions for employees/recipients.

Print Paper 1099 & W2 Forms Using Specialized 1099/W-2 Software

If your accounting software DOES NOT print 1099s and W-2, or if you need forms it doesn’t support, you can use specialized 1099 & W-2 software. You will need to manually input data, or import it from your accounting software. Preprinted forms, perforated blank paper with instructions already on the back or blank paper can be used. Just make sure it’s compatible with your software.

E-file Using Software

You can e-file the government copies for the employer/payer using software, which is required for 250 or more recipients. Some accounting software will do it, and all specialized 1099/W-2 software will. You will still need to print and mail employee/recipient copies (see printing paper copies above). This is the fastest way to file if you have 50+ forms.

Online E-File and Print Systems

Using an online system, you can e-file the government copies for the employer/payer using software, which is required for 250 or more recipients. Some systems will print and mail recipient copies for you, others will let you print it on blank paper in your office and mail yourself. The drawback is that you will need to manually input the data; some allow importing from accounting software. This is the fastest way to file if you only have a few forms. E-file 1099-MISC and W-2 Forms Online >