W2 Pressure Seal Forms – 11″ 4up V-Fold Format
Order 2023 W2 pressure seal forms to easily print and mail a large volume of employee W2 forms. Print the employee data on the front; employee instructions are preprinted on the baker.
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These pressure seal W2 forms are preprinted on the front, and ready for you to fill in with the employee data. The form is perforated into 4up quadrants and has a V-Fold format.
11″ 4up W2 Pressure Seal Form Specs:
- 8.5″ x 11″
- V Fold
- 4up forms Version 1 with quadrant perforated forms
- Form is preprinted on front
- Employee instructions printed on back
Item# PS285 (formerly W2E4CNP)
NEW! E-file Requirement Changes for W2 & 1099 Filing
You must e-file Copy A if you have 10+ W2 and 1099 forms combined for the 2023 tax year.
This applies to ANY combination of 10 or more of ANY type of 1099 or W2 forms, except correction forms.
We make it easy for businesses to make the change to e-filing!
Check out DiscountEfile.com … and we’ll efile with the IRS or SSA and can even print and mail recipient copies for you. Get it all done in one step in our fully-secure, top-rated online system.
We can even provide Service Bureau, high-volume e-filing and print + mail services. Contact us for details!
More on E-File Changes
How to Choose the Right W-2 Forms
NEW E-FILE THRESHOLDS FOR 2023
The IRS has made a MAJOR change to e-filing requirements for the 2023 tax year. If a payer has 10+ 1099 & W2 forms combined, per EIN, they MUST efile Copy A forms with the IRS or SSA. Learn More >>
We make it easy! Set up a free account on DiscountEfile.com and you can e-file, plus print and mail recipient copies in one easy step. Learn More >>
OPTIONS FOR FILING W-2 FORMS
- Your Accounting Software: Print W-2 forms compatible with your software, such as QuickBooks®.
- Specialized W-2 Software: Print and e-file W-2 forms if your accounting software does not.
- Online W-2 Filing: Enter or import data and we print, mail and e-file for you!
TYPES OF W-2 FORMS
All government copies must be printed in a 2up format (2 forms per page)
Employee copies may be printed in a 2up, 3up or 4up format (2, 3 or 4 forms per page; also called ‘condensed forms). All of the copies for a single employee will print on one page. You simply fold and mail – no need to separate and collate forms! Your software may support these formats, be sure to check its functionality before ordering.
NUMBER OF W2 PARTS
The number of parts you need is determined by which government agencies you are reporting to.
- Federal Only – 4 parts
- Federal and State – 6 parts
- Federal, State and City – 8 parts
When using condensed 2up, 3up or 4up forms, you can print all employee copies on a single sheet to save time.
- For a 4-part form, use 2up paper.
- For a 6-part form, use 3up paper.
- For an 8-part form, use 4up paper.
4-Part States: AK, FL, NV, NH, SD, TN, TX, WA, WY
6-Part States: AL, AZ, AK, CA, CO, CT, DC, DE, GA, HI, ID, IA, IL, IN, KS, KY, LA, MA, MD, ME, MI, MN, MO, MS, MT, NC, NE, ND, NJ, NM, NY, OH, OK, OR, PA, RI, SC, UT, VA, VT, WI, WV (add extra parts for city withholding taxes)
8-Part States: AL, DE, KY, MD, MI, MO, NY, OH, PA
Read More: Decoding W2 Copy Requirements >
EASY ONLINE FILING FOR W2 FORMS
File W2 forms online and save time! Skip the hassle of buying and printing forms, stuffing envelopes and paying for postage with DiscountEfile.com
With our online W2 filing system, simply enter or import your data and we’ll efile with the SSA and can even print and mail employee copies for you, for $4.50 or less per form.
Visit DiscountEfile.com for more information.
W3 TRANSMITTAL FORMS
Transmittal W-3 Forms are required only if you are printing and mailing W2 Copy A to the Federal Government.
One W3 is required to summarize all W2s for one employer. Order W-3 Forms.
Order compatible W-2 Envelopes to ensure mailing information aligns correctly in the windows. Order W-2 Envelopes
W-2 FILING DEADLINE
- January 31 – Recipient copies postmarked, Copy A mailed or efiled with IRS
These are federal deadlines. Most states follow the same dates.
W-2C CORRECTION FORMS
If you need to correct a W2 form that has already been filed with the SSA because the original has errors, you will need to file a W2C form (W-2 Correction Form).
This is different than a standard W2 form, and requires a few additional steps. You’ll need to fill in all of the fields, once for the information originally filed, and once for the correct information (if applicable).
NEW for 2023… you must file the W2C form with the SSA in the same manner as the original W2.
- If you e-filed, you must e-file the correction.
- If you printed and mailed the original Copy A, you must also print and mail the W2C.
You can also file W2C forms online and let us do the work for you!
More on W2C Filing