W2 Envelope – 4up V1

W2 Envelopes for 4up Quadrant Format V1 W2 Forms

Mailing Envelopes for W2 forms are compatible with quadrant-format, V1 4up format W2 forms. 

Easily mail employee copies in these approved W2 envelopes that feature the required message on the front, “Important Tax Return Document Enclosed”.

Choose moisture or self-sealing flap.

Minimum 50 / Multiples of 50


Product Details

W2 Envelopes for Mailing 4up W2 Forms in V1 Quadrant Format

A W2 envelope for mailing v1 4up W2 form – security tinted with 2 windows.

Shop easy and ship fast with the Tax Form Gals!

Security-tinted W2 envelopes have 2 windows that match the address fields on 4up V1, quadrant style W2 forms, and ensure that no sensitive information is revealed.

Printed with the required “Important Tax Return Document Enclosed” on the front, per IRS/SSA regulations.

4up W-2 Envelope specs:

  • 5-3/4″ x 9″
  • Security tint and cellophane windows ensure the privacy of information
  • Required “Important Tax Return Document Enclosed” printed on front
  • 24# envelope stock

Choose a moisture seal or self-sealing flap.

  • Moisture Seal Item# DW4S
  • Self Seal Item# DW4SS

How to Choose the Right W-2 Forms


  • Your Accounting Software: Print W-2 forms compatible with your software, such as QuickBooks®.
  • Specialized W-2 Software: Print and e-file W-2 forms if your accounting software does not.
  • Online W-2 Filing: Enter or import data and we print, mail and e-file for you!


All government copies must be printed in a 2up format (2 forms per page)

Employee copies may be printed in a 2up, 3up or 4up format (2, 3 or 4 forms per page; also called ‘condensed forms). All of the copies for a single employee will print on one page. You simply fold and mail – no need to separate and collate forms! Your software may support these formats, be sure to check its functionality before ordering.


If a payer has 100+ forms to file in 2020, they MUST E-FILE Copy A. We make it easy with DiscountEfile.com! Learn More.


The number of parts you need is determined by which government agencies you are reporting to.

  • Federal Only – 4 parts
  • Federal and State – 6 parts
  • Federal, State and City – 8 parts

When using condensed 2up, 3up or 4up forms, you can print all employee copies on a single sheet to save time.

  • For a 4-part form, use 2up paper.
  • For a 6-part form, use 3up paper.
  • For an 8-part form, use 4up paper.

W-2 Copies and Requirements Table









4-Part States: AK, FL, NV, NH, SD, TN, TX, WA, WY

6-Part States: AL, AZ, AK, CA, CO, CT, DC, DE, GA, HI, ID, IA, IL, IN, KS, KY, LA, MA, MD, ME, MI, MN, MO, MS, MT, NC, NE, ND, NJ, NM, NY, OH, OK, OR, PA, RI, SC, UT, VA, VT, WI, WV (add extra parts for city withholding taxes)

8-Part States: AL, DE, KY, MD, MI, MO, NY, OH, PA

Read More: Decoding W2 Copy Requirements >


For EASY FILING OF LESS THAN 50 W2 FORMS, an online system is a better option than printing forms.

Enter data online and we do the work for you for only $3.95 per form. Visit DiscountEfile.com for more information.


Transmittal W-3 Forms are required only if you are printing and mailing W2 Copy A to the Federal Government.

One W3 is required to summarize all W2s for one employer. Order W-3 Forms.


Order compatible W-2 Envelopes to ensure mailing information aligns correctly in the windows. Order W-2 Envelopes


  • January 31 – Recipient copies postmarked, Copy A mailed or efiled with IRS

These are federal deadlines. Most states follow the same dates.


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