W-2G Forms for Gambling Winnings – Copy A for Payer Federal SSA Filing
Use W2G Tax Forms to report gambling winnings of $600+ for income tax filing. Copy A is filed with the SSA.
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This red-scannable, official W2G form Copy A is mailed in a batch to the SSA to report gambling winnings to the SSA.
All W-2G forms are 2up on an 8.5″x 11″ sheet with a .5″ side perforation and printed on 20# laser paper.
Order a quantity equal to the number of winners you have.
W2-G tax forms to report gambling winnings and any income tax withheld on those winnings. The W2-G requirements for reporting depend on the type of gambling, the amount of the gambling winnings, and generally the ratio of the winnings to the wager.
How to Choose the Right W-2 Forms
NEW E-FILE THRESHOLDS FOR 2023
The IRS has made a MAJOR change to e-filing requirements for the 2023 tax year. If a payer has 10+ 1099 & W2 forms combined, per EIN, they MUST efile Copy A forms with the IRS or SSA. Learn More >>
We make it easy! Set up a free account on DiscountEfile.com and you can e-file, plus print and mail recipient copies in one easy step. Learn More >>
OPTIONS FOR FILING W-2 FORMS
- Your Accounting Software: Print W-2 forms compatible with your software, such as QuickBooks®.
- Specialized W-2 Software: Print and e-file W-2 forms if your accounting software does not.
- Online W-2 Filing: Enter or import data and we print, mail and e-file for you!
TYPES OF W-2 FORMS
All government copies must be printed in a 2up format (2 forms per page)
Employee copies may be printed in a 2up, 3up or 4up format (2, 3 or 4 forms per page; also called ‘condensed forms). All of the copies for a single employee will print on one page. You simply fold and mail – no need to separate and collate forms! Your software may support these formats, be sure to check its functionality before ordering.
NUMBER OF W2 PARTS
The number of parts you need is determined by which government agencies you are reporting to.
- Federal Only – 4 parts
- Federal and State – 6 parts
- Federal, State and City – 8 parts
When using condensed 2up, 3up or 4up forms, you can print all employee copies on a single sheet to save time.
- For a 4-part form, use 2up paper.
- For a 6-part form, use 3up paper.
- For an 8-part form, use 4up paper.
4-Part States: AK, FL, NV, NH, SD, TN, TX, WA, WY
6-Part States: AL, AZ, AK, CA, CO, CT, DC, DE, GA, HI, ID, IA, IL, IN, KS, KY, LA, MA, MD, ME, MI, MN, MO, MS, MT, NC, NE, ND, NJ, NM, NY, OH, OK, OR, PA, RI, SC, UT, VA, VT, WI, WV (add extra parts for city withholding taxes)
8-Part States: AL, DE, KY, MD, MI, MO, NY, OH, PA
Read More: Decoding W2 Copy Requirements >
EASY ONLINE FILING FOR W2 FORMS
File W2 forms online and save time! Skip the hassle of buying and printing forms, stuffing envelopes and paying for postage with DiscountEfile.com
With our online W2 filing system, simply enter or import your data and we’ll efile with the SSA and can even print and mail employee copies for you, for $4.50 or less per form.
Visit DiscountEfile.com for more information.
W3 TRANSMITTAL FORMS
Transmittal W-3 Forms are required only if you are printing and mailing W2 Copy A to the Federal Government.
One W3 is required to summarize all W2s for one employer. Order W-3 Forms.
Order compatible W-2 Envelopes to ensure mailing information aligns correctly in the windows. Order W-2 Envelopes
W-2 FILING DEADLINE
- January 31 – Recipient copies postmarked, Copy A mailed or efiled with IRS
These are federal deadlines. Most states follow the same dates.
W-2C CORRECTION FORMS
If you need to correct a W2 form that has already been filed with the SSA because the original has errors, you will need to file a W2C form (W-2 Correction Form).
This is different than a standard W2 form, and requires a few additional steps. You’ll need to fill in all of the fields, once for the information originally filed, and once for the correct information (if applicable).
NEW for 2023… you must file the W2C form with the SSA in the same manner as the original W2.
- If you e-filed, you must e-file the correction.
- If you printed and mailed the original Copy A, you must also print and mail the W2C.
You can also file W2C forms online and let us do the work for you!
More on W2C Filing