Product Details
W2 & 1099 Universal Form Blank Paper
This Universal layout is supported by many software systems (shown below), with 5 forms on a single sheet to cover all copies needed for 1099-MISC recipients or W2s for employees.
One large form for State filing, and 4 smaller forms for federal, recipient city and file copies.
Blank, perforated laser paper allows printing 5 recipient 1099 forms or employee W-2 forms on a single sheet.
Order a quantity equal to the number of recipients you have.
- Perforated according to IRS regulations
- 8.5″ x 11″ with 1/2″ side perforation
- 20# laser paper
- Item# LU4
Order Compatible Envelopes
Compatible with these software programs:
- Granite Software
- 1099-ETC Software
- ATX Software
- TaxWise Software
- Shelby Software
POSSIBLE CHANGE TO 1099 & W2 E-FILING REQUIREMENTS
The IRS is currently CONSIDERING a change to the e-filing threshold for 1099 & W2 forms. It is currently 250+ forms, but COULD change to 100+. Stay tuned to Discount Tax Forms and the Official IRS 1099 Instructions for developments.
If you need to efile, check with your software provider or use our online service, DiscountEfile.com to get it all done easily. We can even print and mail recipient copies for you!
Efile 1099 Forms
How to Choose the Right W-2 Forms
OPTIONS FOR FILING W-2 FORMS
- Your Accounting Software: Print W-2 forms compatible with your software, such as QuickBooks®.
- Specialized W-2 Software: Print and e-file W-2 forms if your accounting software does not.
- Online W-2 Filing: Enter or import data and we print, mail and e-file for you!
TYPES OF W-2 FORMS
All government copies must be printed in a 2up format (2 forms per page)
Employee copies may be printed in a 2up, 3up or 4up format (2, 3 or 4 forms per page; also called ‘condensed forms). All of the copies for a single employee will print on one page. You simply fold and mail – no need to separate and collate forms! Your software may support these formats, be sure to check its functionality before ordering.
E-FILING REQUIREMENTS
If a payer has 250+ forms to file, they MUST E-FILE Copy A. The IRS is currently considering lowering that threshold to 100.
We make it easy with DiscountEfile.com! Learn More >>
NUMBER OF W2 PARTS
The number of parts you need is determined by which government agencies you are reporting to.
- Federal Only – 4 parts
- Federal and State – 6 parts
- Federal, State and City – 8 parts
When using condensed 2up, 3up or 4up forms, you can print all employee copies on a single sheet to save time.
- For a 4-part form, use 2up paper.
- For a 6-part form, use 3up paper.
- For an 8-part form, use 4up paper.
4-Part States: AK, FL, NV, NH, SD, TN, TX, WA, WY
6-Part States: AL, AZ, AK, CA, CO, CT, DC, DE, GA, HI, ID, IA, IL, IN, KS, KY, LA, MA, MD, ME, MI, MN, MO, MS, MT, NC, NE, ND, NJ, NM, NY, OH, OK, OR, PA, RI, SC, UT, VA, VT, WI, WV (add extra parts for city withholding taxes)
8-Part States: AL, DE, KY, MD, MI, MO, NY, OH, PA
Read More: Decoding W2 Copy Requirements >
EASY ONLINE FILING FOR W2 FORMS
File W2 forms online and save time! Skip the hassle of buying and printing forms, stuffing envelopes and paying for postage with DiscountEfile.com
With our online W2 filing system, simply enter or import your data and we’ll efile with the SSA and can even print and mail employee copies for you, for $4.50 or less per form.
Visit DiscountEfile.com for more information.
W3 TRANSMITTAL FORMS
Transmittal W-3 Forms are required only if you are printing and mailing W2 Copy A to the Federal Government.
One W3 is required to summarize all W2s for one employer. Order W-3 Forms.
W2 ENVELOPES
Order compatible W-2 Envelopes to ensure mailing information aligns correctly in the windows. Order W-2 Envelopes
W-2 FILING DEADLINE
- January 31 – Recipient copies postmarked, Copy A mailed or efiled with IRS
These are federal deadlines. Most states follow the same dates.
W-2C CORRECTION FORMS
If you need to correct a W2 form because the original has errors, you will likely need to file a W2C form (W-2 Correction Form).
This is different than a standard W2 form, and requires a few additional steps. You’ll need to fill in all of the fields, once for the information originally filed, and once for the correct information (if applicable).
You can also file W2C forms online and let us do the work for you!
More on W2C Filing
Choosing the Right 1099 Forms
1099-NEC vs. -MISC
In 2020, the IRS released a new 1099 form for reporting non-employee compensation, the 1099-NEC form. If you need to report income of $600+ for contractors, freelancers, gig workers, etc, use the 1099NEC form. This information was previously reported on 1099MISC box 7.
1099-MISC forms are now used to report royalties, rent, prizes, proceeds to attorneys, fishing boat proceeds and other miscellaneous information. Official IRS 1099-NEC & MISC instructions.
NEW DATELESS 1099 FORMAT
Many 1099 forms have changed to a dateless, continuous-use format for 2022. This means you will need to fill in the year on each form. Don’t forget to update your software!
POSSIBLE NEW E-FILE THRESHOLDS
The IRS is considering a change to require e-filing for 100+ recipients of 1099 and W2 forms by a single payer. Stay tuned to Discount Tax Forms for future developments.
If you’re interested in e-filing now to get ahead of the curve, we make it with our DiscountEfile.com system – and can even print and mail your recipient copies. It’s the easiest way to get 1099 & W2 forms done on time! Learn More >>
OPTIONS FOR 1099 FILING
TYPE OF FORMS
NUMBER OF PARTS
The number of 1099 pars needed is based on government filing requirements.
- Copy A: Federal Copy for the IRS
- Copy B: Recipient Copy
- Copy C: Payer Copy
- Copy 2: State and Local Copies
Read more on our blog: Decoding 1099-MISC Copy Requirements
3-PART STATES: AK, CA, FL, GA, IL, IN, IA, KY, LA, MD, MI, MO, NV, NH, NM, NY, OR, SD, TN, TX, VT, WA, WY
4-PART STATES: AL, AR, AZ, CA, CO, CT, DE, DC, GA, ID, IL, IN, IA, KS, KY, LA, ME, MD, MA, MI, MN, MO, MS, MT, NE, NJ, NM, NC, ND, OH, OK, OR, PA, RI, SC, UT, VT, VA, WV, WI
5-PART STATES: AL, AZ, CO, CT, DE, HI, ID, ME, MA, MN, MS, MT, NE, NC, ND, OH, OK, PA, SC, UT, WI
1096 FORMS
Transmittal 1096 forms are required only if you are printing and mailing 1099-MISC Copy A to the Federal Government. One 1096 is required to summarize all 1099s for a single payer.
1099 ENVELOPES
Order compatible 1099 envelopes to ensure mailing information aligns correctly in the windows.
1099 FILING DEADLINES
- January 31 – All W2 & 1099 Recipient Postmarked; 1099-NEC and W2 Federal Copy A Postmarked or e-filed with IRS
- February 28 – Paper Copy A filed with the IRS for all 1099s except MISC
- March 31 – E-filed copies to the IRS for all 1099s except MISC
These are Federal filing deadlines. Most states follow the same dates.
1099 CORRECTIONS
If you need to correct a 1099 form because the original has errors, you will need to re-file the same 1099 form.
The only difference is a simple “Corrected” checkbox at the very top of the 1099. Checking this box signifies to the IRS and recipient that there is different information than on the original 1099.
This is the approach for correcting any type of 1099 form, from the popular 1099NEC and 1099MISC to obscure types of 1099 forms too.
You can print and mail the corrected 1099 forms yourself, or file them all online to save time!
Online 1099 Correction Filing
File 1099 & W2 forms online DiscountEfile.com
Instantly e-file 1099 & W2 forms, mail recipient copies, file corrections and more – no forms or software needed!
Discount Efile lets you enter or import 1099, W2 & 1095 form data, quickly double-check its accuracy and get this year-end chore done more easily than ever.
We’ll e-file with the IRS or SSA and can even print and mail recipient copies for you. Plus, file corrections, match TINs and more in just a few clicks.
More About DiscountEfile.com
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