Official Universal W2 & 1099 Envelopes for Most Software
A universal W2 & 1099 envelope for use with the Universal W-2/1099 blank perforated paper for easy printing and mailing from any software EXCEPT ATX.
Ensure that no sensitive information is revealed with these tinted security envelopes with 2 windows that align to the address fields on official 2up 1099 forms. Wording is printed on the front according to IRS requirements, “Important Tax Return Document Enclosed”.
Moisture Seal Flap Item# DWU4
(Self-seal flap has been discontinued)
NOT COMPATIBLE WITH ATX SOFTWARE – get the ATX envelope version here.
Universal W2 & 1099 Envelope specs:
- 5-3/4″ x 8-3/4″
- Security tint and cellophane windows ensure the privacy of information
- 24# envelope stock
Compatible with universal perforated paper.
How to Choose the Right W-2 Forms
OPTIONS FOR FILING W-2 FORMS
- Your Accounting Software: Print W-2 forms compatible with your software, such as QuickBooks®.
- Specialized W-2 Software: Print and e-file W-2 forms if your accounting software does not.
- Online W-2 Filing: Enter or import data and we print, mail and e-file for you!
TYPES OF W-2 FORMS
All government copies must be printed in a 2up format (2 forms per page)
Employee copies may be printed in a 2up, 3up or 4up format (2, 3 or 4 forms per page; also called ‘condensed forms). All of the copies for a single employee will print on one page. You simply fold and mail – no need to separate and collate forms! Your software may support these formats, be sure to check its functionality before ordering.
NEW E-FILING REQUIREMENTS
If a payer has 100+ forms to file in 2020, they MUST E-FILE Copy A. We make it easy with DiscountEfile.com! Learn More.
NUMBER OF PARTS
The number of parts you need is determined by which government agencies you are reporting to.
- Federal Only – 4 parts
- Federal and State – 6 parts
- Federal, State and City – 8 parts
When using condensed 2up, 3up or 4up forms, you can print all employee copies on a single sheet to save time.
- For a 4-part form, use 2up paper.
- For a 6-part form, use 3up paper.
- For an 8-part form, use 4up paper.
4-Part States: AK, FL, NV, NH, SD, TN, TX, WA, WY
6-Part States: AL, AZ, AK, CA, CO, CT, DC, DE, GA, HI, ID, IA, IL, IN, KS, KY, LA, MA, MD, ME, MI, MN, MO, MS, MT, NC, NE, ND, NJ, NM, NY, OH, OK, OR, PA, RI, SC, UT, VA, VT, WI, WV (add extra parts for city withholding taxes)
8-Part States: AL, DE, KY, MD, MI, MO, NY, OH, PA
Read More: Decoding W2 Copy Requirements >
EASY ONLINE FILING FOR 50 OR LESS W2 FORMS
For EASY FILING OF LESS THAN 50 W2 FORMS, an online system is a better option than printing forms.
Enter data online and we do the work for you for only $3.95 per form. Visit DiscountEfile.com for more information.
W3 TRANSMITTAL FORMS
Transmittal W-3 Forms are required only if you are printing and mailing W2 Copy A to the Federal Government.
One W3 is required to summarize all W2s for one employer. Order W-3 Forms.
Order compatible W-2 Envelopes to ensure mailing information aligns correctly in the windows. Order W-2 Envelopes
W-2 FILING DEADLINES
- January 31 – Recipient copies postmarked, Copy A mailed or efiled with IRS
These are federal deadlines. Most states follow the same dates.
W-2C CORRECTION FORMS
If you need to correct a W2 form because the original has errors, you will likely need to file a W2C form (W-2 Correction Form).
This is different than a standard W2 form, and requires a few additional steps. You’ll need to fill in all of the fields, once for the information originally filed, and once for the correct information (if applicable).
You can also file W2C forms online and let us do the work for you!
More on W2C Filing
Choosing the Right 1099 Formats
1099-MISC vs 1099-NEC
In 2020, the IRS released a new 1099 form for reporting non-employee compensation, the 1099-NEC form. If you need to report income of $600+ for contractors, freelancers, gig workers, etc, use the 1099NEC form. This information was previously reported on 1099MISC box 7.
1099-MISC forms are now used to report royalties, rent, prizes, proceeds to attorneys, fishing boat proceeds and other miscellaneous information. Official IRS 1099-NEC & MISC instructions.
NEW 1099-NEC 3UP FORMAT
To report non-employee compensation, new 1099NEC forms were mandated in 2020. Use it to report payments of $600+ to contractors, freelancers, gig workers and more during the tax year.
For 2021, 1099NEC forms have changed to a 3up format (3-per-page) to save paper and make things more efficient.
Order 2021 1099NEC Forms
POSSIBLE NEW E-FILE RULES FOR 2021
The IRS is considering a change to require e-filing for 100+ recipients of 1099 and W2 forms by a single payer. The decision is expected by November. We make e-filing easy with our DiscountEfile.com system – and can even print and mail your recipient copies. It’s the easiest way to get 1099 & W2 forms done on time!
Easy 1099 E-Filing
OPTIONS FOR 1099 FILING
TYPE OF FORMS
NUMBER OF PARTS
The number of 1099 pars needed is based on government filing requirements.
- Copy A: Federal Copy for the IRS
- Copy B: Recipient Copy
- Copy C: Payer Copy
- Copy 2: State and Local Copies
Read more on our blog: Decoding 1099-MISC Copy Requirements
3-PART STATES: AK, CA, FL, GA, IL, IN, IA, KY, LA, MD, MI, MO, NV, NH, NM, NY, OR, SD, TN, TX, VT, WA, WY
4-PART STATES: AL, AR, AZ, CA, CO, CT, DE, DC, GA, ID, IL, IN, IA, KS, KY, LA, ME, MD, MA, MI, MN, MO, MS, MT, NE, NJ, NM, NC, ND, OH, OK, OR, PA, RI, SC, UT, VT, VA, WV, WI
5-PART STATES: AL, AZ, CO, CT, DE, HI, ID, ME, MA, MN, MS, MT, NE, NC, ND, OH, OK, PA, SC, UT, WI
Transmittal 1096 forms are required only if you are printing and mailing 1099-MISC Copy A to the Federal Government. One 1096 is required to summarize all 1099s for a single payer.
Order compatible 1099 envelopes to ensure mailing information aligns correctly in the windows.
1099 FILING DEADLINES
- January 31 – All W2 & 1099 Recipient Postmarked; 1099-NEC and W2 Federal Copy A Postmarked or e-filed with IRS
- February 28 – Paper Copy A filed with the IRS for all 1099s except MISC
- March 31 – E-filed copies to the IRS for all 1099s except MISC
These are Federal filing deadlines. Most states follow the same dates.
If you need to correct a 1099 form because the original has errors, you will need to re-file the same 1099 form.
The only difference is a simple “Corrected” checkbox at the very top of the 1099. Checking this box signifies to the IRS and recipient that there is different information than on the original 1099.
This is the approach for correcting any type of 1099 form, from the popular 1099NEC and 1099MISC to obscure types of 1099 forms too.
You can print and mail the corrected 1099 forms yourself, or file them all online to save time!
Online 1099 Correction Filing