1099 & W2 Envelope for Universal Forms

Official Envelopes for Universal W2/1099 Forms

Compatible with Universal W-2/1099 blank perforated paper.

NOT COMPATIBLE with ATX software.

Moisture Seal Flap Item# DWU4
Self-Seal Flap has been discontinued.

Product Details

Official Universal W2 & 1099 Envelopes for Most Software

A universal W2 & 1099 envelope for use with the Universal W-2/1099 blank perforated paper for easy printing and mailing from any software EXCEPT ATX.

Tinted envelopes have 2 windows that match the address fields on official W2 forms and ensure that no sensitive information is revealed.

Moisture Seal Flap Item# DWU4

Universal W2 & 1099 Envelope specs:

  • 5-3/4″ x 8-3/4″
  • Security tint and cellophane windows ensure the privacy of information
  • 24# envelope stock

Compatible with universal perforated paper.

NOT COMPATIBLE WITH ATX SOFTWARE

How to Choose the Right W-2 Forms

OPTIONS FOR FILING W-2 FORMS

  • Your Accounting Software: Print W-2 forms compatible with your software, such as QuickBooks®.
  • Specialized W-2 Software: Print and e-file W-2 forms if your accounting software does not.
  • Online W-2 Filing: Enter or import data and we print, mail and e-file for you!

TYPES OF W-2 FORMS

All government copies must be printed in a 2up format (2 forms per page)

Employee copies may be printed in a 2up, 3up or 4up format (2, 3 or 4 forms per page; also called ‘condensed forms). All of the copies for a single employee will print on one page. You simply fold and mail – no need to separate and collate forms! Your software may support these formats, be sure to check its functionality before ordering.

NEW E-FILING REQUIREMENTS

If a payer has 100+ forms to file in 2020, they MUST E-FILE Copy A. We make it easy with DiscountEfile.com! Learn More.

NUMBER OF PARTS 

The number of parts you need is determined by which government agencies you are reporting to.

  • Federal Only – 4 parts
  • Federal and State – 6 parts
  • Federal, State and City – 8 parts

When using condensed 2up, 3up or 4up forms, you can print all employee copies on a single sheet to save time.

  • For a 4-part form, use 2up paper.
  • For a 6-part form, use 3up paper.
  • For an 8-part form, use 4up paper.

W-2 Copies and Requirements Table

 

 

 

 

 

 

 

 

4-Part States: AK, FL, NV, NH, SD, TN, TX, WA, WY

6-Part States: AL, AZ, AK, CA, CO, CT, DC, DE, GA, HI, ID, IA, IL, IN, KS, KY, LA, MA, MD, ME, MI, MN, MO, MS, MT, NC, NE, ND, NJ, NM, NY, OH, OK, OR, PA, RI, SC, UT, VA, VT, WI, WV (add extra parts for city withholding taxes)

8-Part States: AL, DE, KY, MD, MI, MO, NY, OH, PA

Read More: Decoding W2 Copy Requirements >

EASY ONLINE FILING FOR 50 OR LESS W2 FORMS

For EASY FILING OF LESS THAN 50 W2 FORMS, an online system is a better option than printing forms.

Enter data online and we do the work for you for only $3.95 per form. Visit DiscountEfile.com for more information.

W3 TRANSMITTAL FORMS

Transmittal W-3 Forms are required only if you are printing and mailing W2 Copy A to the Federal Government.

One W3 is required to summarize all W2s for one employer. Order W-3 Forms.

W2 ENVELOPES

Order compatible W-2 Envelopes to ensure mailing information aligns correctly in the windows. Order W-2 Envelopes

W-2 FILING DEADLINES

  • January 31 – Recipient copies postmarked, Copy A mailed or efiled with IRS

These are federal deadlines. Most states follow the same dates.

How to Choose the Right 1099 Forms

OPTIONS FOR 1099-MISC FILING

  • Your Accounting Software: Print 1099-MISC forms with compatible forms
  • Specialized 1099 Software. Print and e-file 1099-MISC forms if your current software doesn’t.
  • Online 1099-MISC filing. Enter or import data and we print, mail and e-file for you.

NEW FORMS FOR 2020

If you have used 1099MISC to report nonemployee compensation in Box 7, you MUST CHANGE to 1099NEC forms in 2020. Use the new 1099NEC (Non-Employee Compensation) to report payments of $600+ to contractors, freelancers, gig workers and more. 

Learn More About 1099NEC Forms

NEW E-FILE REQUIREMENTS FOR 2020

If a payer files 100 or more 1099 or W2 forms for 2020, they MUST E-FILE! This will change to 10+ forms in 2021, so get prepared now! 

Easy 1099 E-Filing

TYPE OF FORMS

NUMBER OF PARTS

The number of 1099 pars needed is based on government filing requirements.

  • Copy A: Federal Copy for the IRS
  • Copy B: Recipient Copy
  • Copy C: Payer Copy
  • Copy 2: State and Local Copies

Read more on our blog: Decoding 1099-MISC Copy Requirements

3-PART STATES: AK, CA, FL, GA, IL, IN, IA, KY, LA, MD, MI, MO, NV, NH, NM, NY, OR, SD, TN, TX, VT, WA, WY

4-PART STATES: AL, AR, AZ, CA, CO, CT, DE, DC, GA, ID, IL, IN, IA, KS, KY, LA, ME, MD, MA, MI, MN, MO, MS, MT, NE, NJ, NM, NC, ND, OH, OK, OR, PA, RI, SC, UT, VT, VA, WV, WI

5-PART STATES: AL, AZ, CO, CT, DE, HI, ID, ME, MA, MN, MS, MT, NE, NC, ND, OH, OK, PA, SC, UT, WI

1096 FORMS

Transmittal 1096 forms are required only if you are printing and mailing 1099-MISC Copy A to the Federal Government. One 1096 is required to summarize all 1099s for a single payer.

1099 ENVELOPES

Order compatible 1099 envelopes to ensure mailing information aligns correctly in the windows.

1099 FILING DEADLINES

  • January 31 – All  W2 & 1099 Recipient Postmarked; 1099-NEC and W2 Federal Copy A Postmarked or e-filed with IRS
  • February 28 – Paper Copy A filed with the IRS for all 1099s except MISC
  • March 31 – E-filed copies to the IRS for all 1099s except MISC

These are Federal filing deadlines. Most states follow the same dates.

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