QuickBooks 1099-NEC Form – Copy C-2 Payer

Choosing the Right 1099 Formats

1099-MISC vs 1099-NEC

In 2020, the IRS released a new 1099 form for reporting non-employee compensation, the 1099-NEC form. If you need to report income of $600+ for contractors, freelancers, gig workers, etc, use the 1099NEC form. This information was previously reported on 1099MISC box 7. 

1099-MISC forms are now used to report royalties, rent, prizes, proceeds to attorneys, fishing boat proceeds and other miscellaneous information. Official IRS 1099-NEC & MISC instructions.

NEW 1099-NEC 3UP FORMAT

To report non-employee compensation, new 1099NEC forms were mandated in 2020. Use it to report payments of $600+ to contractors, freelancers, gig workers and more during the tax year. 

For 2021, 1099NEC forms have changed to a 3up format (3-per-page) to save paper and make things more efficient.  

Order 2021 1099NEC Forms

POSSIBLE NEW E-FILE RULES FOR 2021

The IRS is considering a change to require e-filing for 100+ recipients of 1099 and W2 forms by a single payer. The decision is expected by November. We make e-filing easy with our DiscountEfile.com system – and can even print and mail your recipient copies. It’s the easiest way to get 1099 & W2 forms done on time!

Easy 1099 E-Filing

OPTIONS FOR 1099 FILING

• Your Accounting Software: Print 1099 forms with compatible 1099 forms
• Specialized 1099 Software. Print and e-file 1099 forms if your current software doesn’t.
• Online 1099 filing. Enter or import data and we e-file for you, and can even print and mail your recipient copies.

TYPE OF FORMS

• Preprinted 1099 forms are for software that prints only the recipient and payer data
• Blank 1099 form paper is for software that prints both the form boxes AND the data
• If you are using a typewriter, purchase continuous 1099 forms

NUMBER OF PARTS

The number of 1099 pars needed is based on government filing requirements.

• Copy A: Federal Copy for the IRS
• Copy B: Recipient Copy
• Copy C: Payer Copy
• Copy 2: State and Local Copies

Read more on our blog: Decoding 1099-MISC Copy Requirements

3-PART STATES: AK, CA, FL, GA, IL, IN, IA, KY, LA, MD, MI, MO, NV, NH, NM, NY, OR, SD, TN, TX, VT, WA, WY

4-PART STATES: AL, AR, AZ, CA, CO, CT, DE, DC, GA, ID, IL, IN, IA, KS, KY, LA, ME, MD, MA, MI, MN, MO, MS, MT, NE, NJ, NM, NC, ND, OH, OK, OR, PA, RI, SC, UT, VT, VA, WV, WI

5-PART STATES: AL, AZ, CO, CT, DE, HI, ID, ME, MA, MN, MS, MT, NE, NC, ND, OH, OK, PA, SC, UT, WI

1096 FORMS

Transmittal 1096 forms are required only if you are printing and mailing 1099-MISC Copy A to the Federal Government. One 1096 is required to summarize all 1099s for a single payer.

1099 ENVELOPES

Order compatible 1099 envelopes to ensure mailing information aligns correctly in the windows.

1099 FILING DEADLINES

• January 31 – All  W2 & 1099 Recipient Postmarked; 1099-NEC and W2 Federal Copy A Postmarked or e-filed with IRS
• February 28 – Paper Copy A filed with the IRS for all 1099s except MISC
• March 31 – E-filed copies to the IRS for all 1099s except MISC

These are Federal filing deadlines. Most states follow the same dates.

1099 CORRECTIONS

If you need to correct a 1099 form because the original has errors, you will need to re-file the same 1099 form. 

The only difference is a simple “Corrected” checkbox at the very top of the 1099. Checking this box signifies to the IRS and recipient that there is different information than on the original 1099. 

This is the approach for correcting any type of 1099 form, from the popular 1099NEC and 1099MISC to obscure types of 1099 forms too.

You can print and mail the corrected 1099 forms yourself, or file them all online to save time!

Online 1099 Correction Filing