Quickbooks W2 Tax Form – Copy A for Employer

Employer W2 Tax Forms Compatible with Intuit® QuickBooks®

Use Intuit QuickBooks software to print W2 Copy A for employer filing with SSA (Federal copy). Printed in red-scannable ink.

Order as few as 25 forms and get big discounts on larger quantities!

100% Compatible with any version of QuickBooks! Each batch of W2 Copy A forms for an employer must be summarized with a W-3 Transmittal form – and we include one free with each order!


Looking for an easier way to file W2 forms? 

Check out our easy online filing service at DiscountEfile.com. You enter or upload data, and we e-file with the SSA and can even print and mail employee copies!

Quantity = number of employees
Minimum of 25 / multiples of 25.

Qty 25 - 49$0.28 ea
Qty 50 - 99$0.21 ea
Qty 100 - 499$0.17 ea
Qty 500 - 999$0.14 ea
Qty 1,000 - 50,000$0.13 ea

Product Details

W2 Tax Forms Compatible with Intuit® QuickBooks® Software Compatible – Copy A (Federal SSA)

Use Intuit® QuickBooks® Software to print W-2 Form Copy A to report wage and withholding information to the SSA (Social Security Administration) from the employer.

Get big discounts – no coupon needed from The Tax Form Gals! Our small business is ready to help yours. 

To comply with requirements, this original, red-scannable form must used unless you laser generate it using an IRS approved software package.


A Free W-3 Transmittal Form is included with your order! One is required for each employer to summarize the batch of W2 Copy A forms. Order W-3 forms here if you need more.

To complete W2 filing, you also need  Employer Copy 1-D and Employee W2 Copies too.


Looking for an easier way to file W2 forms?

Let us do it for you with DiscountEfile.com! You enter or import data from QuickBooks and we’ll do the rest. Your W2s will be securely e-filed with the SSA and employee copies will be printed and mailed to them automatically. Set up a free account and don’t pay anything until you file the forms! 

Online W2 Filing


QuickBooks W2 Tax Form Copy A Specs:

Order a quantity equal to the number of employees you file W2 forms for.

  • 2up forms
  • 8.5″ x 11″
  • No side perforation
  • 20# laser paper
  • Red scannable per IRS requirements

Mail in a batch to the Social Security Administration with a W3 Summary & Transmittal Form.

Decoding W2 Form Requirements

W-2 Copies and Requirements Table

Click the “How to Choose the Right W2 Forms” tab to learn more about which forms are right for your business



The IRS is currently CONSIDERING a change to the e-filing threshold for 1099 & W2 forms. It is currently 250+ forms, but COULD change to 100+. Stay tuned to Discount Tax Forms and the Official IRS 1099 Instructions for developments.

If you need to efile, check with your software provider or use our online service, DiscountEfile.com to get it all done easily. We can even print and mail recipient copies for you!

Efile W2 Forms

How to Choose the Right W-2 Forms


  • Your Accounting Software: Print W-2 forms compatible with your software, such as QuickBooks®.
  • Specialized W-2 Software: Print and e-file W-2 forms if your accounting software does not.
  • Online W-2 Filing: Enter or import data and we print, mail and e-file for you!


All government copies must be printed in a 2up format (2 forms per page)

Employee copies may be printed in a 2up, 3up or 4up format (2, 3 or 4 forms per page; also called ‘condensed forms). All of the copies for a single employee will print on one page. You simply fold and mail – no need to separate and collate forms! Your software may support these formats, be sure to check its functionality before ordering.


If a payer has 100+ forms to file in 2020, they MUST E-FILE Copy A. We make it easy with DiscountEfile.com! Learn More.


The number of parts you need is determined by which government agencies you are reporting to.

  • Federal Only – 4 parts
  • Federal and State – 6 parts
  • Federal, State and City – 8 parts

When using condensed 2up, 3up or 4up forms, you can print all employee copies on a single sheet to save time.

  • For a 4-part form, use 2up paper.
  • For a 6-part form, use 3up paper.
  • For an 8-part form, use 4up paper.

W-2 Copies and Requirements Table









4-Part States: AK, FL, NV, NH, SD, TN, TX, WA, WY

6-Part States: AL, AZ, AK, CA, CO, CT, DC, DE, GA, HI, ID, IA, IL, IN, KS, KY, LA, MA, MD, ME, MI, MN, MO, MS, MT, NC, NE, ND, NJ, NM, NY, OH, OK, OR, PA, RI, SC, UT, VA, VT, WI, WV (add extra parts for city withholding taxes)

8-Part States: AL, DE, KY, MD, MI, MO, NY, OH, PA

Read More: Decoding W2 Copy Requirements >


For EASY FILING OF LESS THAN 50 W2 FORMS, an online system is a better option than printing forms.

Enter data online and we do the work for you for only $3.95 per form. Visit DiscountEfile.com for more information.


Transmittal W-3 Forms are required only if you are printing and mailing W2 Copy A to the Federal Government.

One W3 is required to summarize all W2s for one employer. Order W-3 Forms.


Order compatible W-2 Envelopes to ensure mailing information aligns correctly in the windows. Order W-2 Envelopes


  • January 31 – Recipient copies postmarked, Copy A mailed or efiled with IRS

These are federal deadlines. Most states follow the same dates.


If you need to correct a W2 form because the original has errors, you will likely need to file a W2C form (W-2 Correction Form).

This is different than a standard W2 form, and requires a few additional steps. You’ll need to fill in all of the fields, once for the information originally filed, and once for the correct information (if applicable).

You can also file W2C forms online and let us do the work for you!

More on W2C Filing


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