W2 Forms – Copy A, Employer Federal

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Official W-2 Tax Forms for Employer Filing with the SSA

This red-scannable W2 Form Copy A is used by an employer to report wage and withholding information for each employee to the SSA (Social Security Administration).

Order as few as 25 forms and get big discounts on larger quantities!

Each batch of forms for an employer must be accompanied by a W-3 Transmittal form, and we include one with each order.

Looking for an easier way to file W2 forms? 

Check out our easy online filing service at DiscountEfile.com. You enter or upload data, and we e-file with the SSA and can even print and mail employee copies!

Quantity = number of employees
Minimum of 25 / multiples of 25.

Pricing
Qty 25 - 49$0.28 ea
Qty 50 - 99$0.21 ea
Qty 100 - 499$0.17 ea
Qty 500 - 999$0.14 ea
Qty 1,000 - 20,000$0.13 ea

Product Details

W2 Tax Forms – Copy A for Payer Federal SSA Filing, Red Scannable

Official W2 Tax Forms for Filing with the SSA at big discounts – no coupon needed! This red-scannable, W2 Copy A form is required for employers to report annual earnings and withholdings for employees. Compatible with most tax and accounting software.

Shop easy with the Tax Form Gals!

W-2 tax form Federal Copy A reports wage and withholding information to the SSA (Social Security Administration) from the employer. It must be preprinted with red scannable ink unless you laser generate it using an IRS approved software package.

A Free W-3 Transmittal Form is included with your order! One is required for each employer – order W-3 forms here if you need more.

COMPATIBLE WITH QUICKBOOKS & OTHER ACCOUNTING SOFTWARE.

W2 Copy A Tax Form Specs:

Order by the number of employees you print W2 forms for.

  • 2up forms on an 8.5″ x 11″ sheet
  • No perforations
  • Printed on 20# laser paper with required red scannable ink
  • Mail in a batch to the SSA with a W3 form to summarize all forms for a single employer
  • Item# LW2A

 

Decoding W2 form requirements

W-2 Copies and Requirements Table

Click the “How to Choose the Right W2 Forms” tab to learn more about which forms are right for your business.

 

POSSIBLE CHANGE TO W2 E-FILING REQUIREMENTS

The IRS is currently CONSIDERING a change to the e-filing threshold for 1099 & W2 forms. It is currently 250+ forms, but COULD change to 100+. Stay tuned to Discount Tax Forms and the Official IRS 1099 Instructions for developments.

If you need to efile, check with your software provider or use our online service, DiscountEfile.com to get it all done easily. We can even print and mail recipient copies for you!

Efile W2 Forms

How to Choose the Right W-2 Forms

OPTIONS FOR FILING W-2 FORMS

  • Your Accounting Software: Print W-2 forms compatible with your software, such as QuickBooks®.
  • Specialized W-2 Software: Print and e-file W-2 forms if your accounting software does not.
  • Online W-2 Filing: Enter or import data and we print, mail and e-file for you!

TYPES OF W-2 FORMS

All government copies must be printed in a 2up format (2 forms per page)

Employee copies may be printed in a 2up, 3up or 4up format (2, 3 or 4 forms per page; also called ‘condensed forms). All of the copies for a single employee will print on one page. You simply fold and mail – no need to separate and collate forms! Your software may support these formats, be sure to check its functionality before ordering.

NEW E-FILING REQUIREMENTS

If a payer has 100+ forms to file in 2020, they MUST E-FILE Copy A. We make it easy with DiscountEfile.com! Learn More.

NUMBER OF PARTS 

The number of parts you need is determined by which government agencies you are reporting to.

  • Federal Only – 4 parts
  • Federal and State – 6 parts
  • Federal, State and City – 8 parts

When using condensed 2up, 3up or 4up forms, you can print all employee copies on a single sheet to save time.

  • For a 4-part form, use 2up paper.
  • For a 6-part form, use 3up paper.
  • For an 8-part form, use 4up paper.

W-2 Copies and Requirements Table

 

 

 

 

 

 

 

 

4-Part States: AK, FL, NV, NH, SD, TN, TX, WA, WY

6-Part States: AL, AZ, AK, CA, CO, CT, DC, DE, GA, HI, ID, IA, IL, IN, KS, KY, LA, MA, MD, ME, MI, MN, MO, MS, MT, NC, NE, ND, NJ, NM, NY, OH, OK, OR, PA, RI, SC, UT, VA, VT, WI, WV (add extra parts for city withholding taxes)

8-Part States: AL, DE, KY, MD, MI, MO, NY, OH, PA

Read More: Decoding W2 Copy Requirements >

EASY ONLINE FILING FOR 50 OR LESS W2 FORMS

For EASY FILING OF LESS THAN 50 W2 FORMS, an online system is a better option than printing forms.

Enter data online and we do the work for you for only $3.95 per form. Visit DiscountEfile.com for more information.

W3 TRANSMITTAL FORMS

Transmittal W-3 Forms are required only if you are printing and mailing W2 Copy A to the Federal Government.

One W3 is required to summarize all W2s for one employer. Order W-3 Forms.

W2 ENVELOPES

Order compatible W-2 Envelopes to ensure mailing information aligns correctly in the windows. Order W-2 Envelopes

W-2 FILING DEADLINES

  • January 31 – Recipient copies postmarked, Copy A mailed or efiled with IRS

These are federal deadlines. Most states follow the same dates.

W-2C CORRECTION FORMS

If you need to correct a W2 form because the original has errors, you will likely need to file a W2C form (W-2 Correction Form).

This is different than a standard W2 form, and requires a few additional steps. You’ll need to fill in all of the fields, once for the information originally filed, and once for the correct information (if applicable).

You can also file W2C forms online and let us do the work for you!

More on W2C Filing

1 review for W2 Forms – Copy A, Employer Federal

  1. dd2674945 (verified owner)

    Perfect and fast delivery!

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