Small Business Guide to Filing 1099 & W-2 Forms
A Small Business Guide to Filing 1099 & W-2 Forms is now available.
All the important information is summarized on this page, or read the full guide here >
Filing Methods for 1099-MISC and W-2 Forms
Your Accounting Software: Many accounting programs print 1099 and W-2 forms; some will e-file payer copies. For printing recipient and payer copies, make sure you purchase compatible forms, as there are many layouts available. Print copies, stuff envelopes and mail. Purchase forms for your Software >
Specialized 1099 & W-2 Software: Software that exclusively prints and e-files all 1099 and W-2 forms. To print payer and recipient copies, purchase forms compatible with the software as there are many layouts available. Print copies, stuff envelopes and mail. Purchase Specialized 1099 & W-2 Software >
Online Filing: The newest, and easiest way to file less than 50 of Form 1099 or W-2! Online filing takes care of printing and mailing to recipients, as well as e-filing with Federal and State Governments.
You simply type in the data or import it from your accounting software. The online filing system will do the rest!
Select the Right 1099 Forms
1] Which 1099 Form to Use
1099-MISC is most common for construction companies, it is used for subcontractors and consultants who you have paid $600+ during the tax year. Other 1099 Forms are available. Shop for 1099 Forms>
Copy A: Federal Copy for the IRS
Copy B: Recipient Copy
Copy C/2: Payer Copy and Recipient Copy **New form in 2015
Copy D/1: State and City
3] Type of Forms
Your software will print on either:
Preprinted 1099 forms – software will print only the recipient and payer data
Blank perforated 1099 paper – software will print the entire form at once, including boxes and labels with the recipient and payer data.
Select the Right W-2 Forms
Key Factors to Ordering the Right W-2 Forms
- Federal Only – 4 parts (Copies A, D, B, C)
- State and Federal – 6 parts (Copies A, D, 1, B, C, 2)
- City, State and Federal – 8 parts (Copies A, D, 1, 1, B, C, 2, 2)
Read more in our blog: Decoding W-2 Copy Requirements >
2] Software Functionality
Some software will e-file W-2s to the government. But you will still need to print employee copies regardless. Your software will either print the form data only on Preprinted W-2 Forms or will use Blank W-2 Paper to print the entire form at once, including the boxes, labels and data.
The layout of the forms will vary depending on your software. They could be in a 2up, 3up or 4up layout if your software supports it. This is where all the forms for a single employee will be printed on one page so you can simply fold and mail one piece of paper. All Government copies must be printed in the Official 2up layout. Read more about Types of W-2 Forms >
If you’re over the hassle of printing and mailing W-2 Forms, try DiscountEfile.com! We e-file, print and mail for you for only $3.95 per form.
QuickBooks Users Click Here to Learn How to File W-2 Forms with QuickBooks >
1099 & W-2 Filing Deadlines
January 31 – Recipient copies for all W2 and 1099 forms; W2 & 1099-MISC Copy A mailed or e-filed to IRS
February 28 – Paper Copy A and Transmittals mailed to the IRS (all 1099s except 1099MISC)
March 31 – E-file Copy A to IRS or SSA (all 1099s except 1099MISC)
Most states have the same deadlines as the Federal government.