QuickBooks W2 Forms Set – Preprinted Forms & Envelopes

(1 customer review)

Official W2 Tax Forms & Envelopes Set Compatible with Intuit® QuickBooks® Software.

100% Compatible QuickBooks W2 Tax Forms Set with Employer and Employee Copies and mailing envelopes – everything you need to file, in one convenient set.

Order as few as 10 sets and get big discounts on larger quantities!

These Official W-2 Forms have 2 of the same form on each sheet and are compatible with QuickBooks for easy W2 printing. Choose compatible envelopes with a moisture seal or self-sealing flap.

Choose the number of parts based on your filing requirements:

  • 4pt (federal only filing) Item# QB95214
  • 6pt (federal and state) Item# QB95216
  • 8pt (federal, state and city) Item# QB95218
Looking for an easier way to file W2 forms? 

Check out our easy online filing service at DiscountEfile.com. You enter or import data from QuickBooks, and we e-file with the SSA and can even print and mail employee copies!

Quantity = number of employees
Minimum of 10 / multiples of 10.

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Product Details

W-2 Tax Forms & Envelopes Sets Compatible with Intuit® QuickBooks® Software.

Convenient set of QuickBooks compatible, pre-printed W2 forms in the official, 2up format, with matching mailing envelopes – 100% guaranteed compatible with Intuit® QuickBooks software.

Get big discounts – no coupon needed with The Tax Form Gals! Our small business is ready to help yours.

Everything you need to print and mail W2 forms to employees is included, along with envelopes, employer copies, the red scannable form for the SSA and W3 Transmittal forms.

QuickBooks Compatible W2 Form Set Specs:

W2 Forms sets for QuickBooks contain all the employer and employee tax forms you need to meet your specific filing requirements.

Choose 4-part (federal only), 6-part (federal and state) or 8-part (federal, state and local) W2 form sets, which include: 

  • Copy A – Employer Federal
  • Copy 1-D – Employer State / File
  • Copy B – Employee Federal
  • Copy C-2 – Employee State / File
  • Security Envelopes – Moisture or Self-Seal Flap – with the required language: “Important Tax Return Document Enclosed” printed on the front and windows that align with the To and From address on the W2 Forms
  • One W-3 Transmittal form

These forms are the Official W-2 Format, with 2 of the same form on each sheet. Order a quantity equal to the number of employees you have.


Looking for an easier way to file W2 forms?

Let us do it for you with DiscountEfile.com! You enter or import data from QuickBooks and we’ll do the rest. Your W2s will be securely e-filed with the SSA and employee copies will be printed and mailed to them automatically. Set up a free account and don’t pay anything until you file the forms! 

Online W2 Filing


QuickBooks W2 Tax Form Parts:

Choose the number of parts based on your filing requirements, and order a quantity equal to the number of employees to file for.

  • 4pt (federal only filing)
  • 6pt (federal and state)
  • 8pt (federal, state and city)

W-2 Copies and Requirements Table

Click the “How to Choose the Right W2 Forms” tab above to learn more about which forms are right for your business.



The IRS is currently CONSIDERING a change to the e-filing threshold for 1099 & W2 forms. It is currently 250+ forms, but COULD change to 100+. Stay tuned to Discount Tax Forms and the Official IRS 1099 Instructions for developments.

If you need to efile, check with your software provider or use our online service, DiscountEfile.com to get it all done easily. We can even print and mail recipient copies for you!

Efile W2 Forms

How to Choose the Right W-2 Forms


  • Your Accounting Software: Print W-2 forms compatible with your software, such as QuickBooks®.
  • Specialized W-2 Software: Print and e-file W-2 forms if your accounting software does not.
  • Online W-2 Filing: Enter or import data and we print, mail and e-file for you!


All government copies must be printed in a 2up format (2 forms per page)

Employee copies may be printed in a 2up, 3up or 4up format (2, 3 or 4 forms per page; also called ‘condensed forms). All of the copies for a single employee will print on one page. You simply fold and mail – no need to separate and collate forms! Your software may support these formats, be sure to check its functionality before ordering.


If a payer has 100+ forms to file in 2020, they MUST E-FILE Copy A. We make it easy with DiscountEfile.com! Learn More.


The number of parts you need is determined by which government agencies you are reporting to.

  • Federal Only – 4 parts
  • Federal and State – 6 parts
  • Federal, State and City – 8 parts

When using condensed 2up, 3up or 4up forms, you can print all employee copies on a single sheet to save time.

  • For a 4-part form, use 2up paper.
  • For a 6-part form, use 3up paper.
  • For an 8-part form, use 4up paper.

W-2 Copies and Requirements Table









4-Part States: AK, FL, NV, NH, SD, TN, TX, WA, WY

6-Part States: AL, AZ, AK, CA, CO, CT, DC, DE, GA, HI, ID, IA, IL, IN, KS, KY, LA, MA, MD, ME, MI, MN, MO, MS, MT, NC, NE, ND, NJ, NM, NY, OH, OK, OR, PA, RI, SC, UT, VA, VT, WI, WV (add extra parts for city withholding taxes)

8-Part States: AL, DE, KY, MD, MI, MO, NY, OH, PA

Read More: Decoding W2 Copy Requirements >


For EASY FILING OF LESS THAN 50 W2 FORMS, an online system is a better option than printing forms.

Enter data online and we do the work for you for only $3.95 per form. Visit DiscountEfile.com for more information.


Transmittal W-3 Forms are required only if you are printing and mailing W2 Copy A to the Federal Government.

One W3 is required to summarize all W2s for one employer. Order W-3 Forms.


Order compatible W-2 Envelopes to ensure mailing information aligns correctly in the windows. Order W-2 Envelopes


  • January 31 – Recipient copies postmarked, Copy A mailed or efiled with IRS

These are federal deadlines. Most states follow the same dates.


If you need to correct a W2 form because the original has errors, you will likely need to file a W2C form (W-2 Correction Form).

This is different than a standard W2 form, and requires a few additional steps. You’ll need to fill in all of the fields, once for the information originally filed, and once for the correct information (if applicable).

You can also file W2C forms online and let us do the work for you!

More on W2C Filing

Product Options

Number of W-2 Parts

4-part (federal forms only), 6-part (federal and state), 8-part (federal, state and city)

Envelope Seal

Moisture Seal, Self-Adhesive

1 review for QuickBooks W2 Forms Set – Preprinted Forms & Envelopes

  1. William Mellinger (verified owner)

    Our forms came quickly and they worked with Quickbooks without any problem.

Add a review

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