W2 Forms Set – Preprinted Forms & Envelopes

Official W2 Forms Set with Envelopes

Contains all of the forms you need to file, plus envelopes, in one convenient set. Easy ordering, easy filing. 

These Official W-2 Forms have 2 of the same form on each sheet.

Choose the number of parts based on your filing requirements:

  • 4pt (federal only filing)
  • 6pt (federal and state)
  • 8pt (federal, state and city)

Quantity = number of employees
Minimum of 10, order in any increment of 10 employees.

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Product Details

W-2 Forms Set with Preprinted Forms & Envelopes

Easy to order, easy to print!

Convenient set of pre-printed W2 forms with matching envelopes. Everything you need to print and mail W2 forms to employees is included.

Select the number of parts and type of envelopes you need with a quantity equal to the number of employees you have.

These forms are the Official W-2 Format, with 2 of the same form on each sheet.

One W-3 Transmittal Form is included.

Choose self-sealing or moisture seal envelopes.

Choose the number of parts based on your filing requirements:

  • 4pt (federal only filing)
  • 6pt (federal and state)
  • 8pt (federal, state and city)

W-2 Copies and Requirements Table

Click the “How to Choose the Right W2 Forms” tab above to learn more about which forms are right for your business.

How to Choose the Right W-2 Forms

OPTIONS FOR FILING W-2 FORMS

  • Your Accounting Software: Print W-2 forms compatible with your software, such as QuickBooks®.
  • Specialized W-2 Software: Print and e-file W-2 forms if your accounting software does not.
  • Online W-2 Filing: Enter or import data and we print, mail and e-file for you!

TYPES OF W-2 FORMS

All government copies must be printed in a 2up format (2 forms per page)

Employee copies may be printed in a 2up, 3up or 4up format (2, 3 or 4 forms per page; also called ‘condensed forms). All of the copies for a single employee will print on one page. You simply fold and mail – no need to separate and collate forms! Your software may support these formats, be sure to check its functionality before ordering.

NUMBER OF PARTS 

The number of parts you need is determined by which government agencies you are reporting to.

  • Federal Only – 4 parts
  • Federal and State – 6 parts
  • Federal, State and City – 8 parts

When using condensed 2up, 3up or 4up forms, you can print all employee copies on a single sheet to save time.

  • For a 4-part form, use 2up paper.
  • For a 6-part form, use 3up paper.
  • For an 8-part form, use 4up paper.

W-2 Copies and Requirements Table

 

 

 

 

 

 

 

 

4-Part States: AK, FL, NV, NH, SD, TN, TX, WA, WY

6-Part States: AL, AZ, AK, CA, CO, CT, DC, DE, GA, HI, ID, IA, IL, IN, KS, KY, LA, MA, MD, ME, MI, MN, MO, MS, MT, NC, NE, ND, NJ, NM, NY, OH, OK, OR, PA, RI, SC, UT, VA, VT, WI, WV (add extra parts for city withholding taxes)

8-Part States: AL, DE, KY, MD, MI, MO, NY, OH, PA

Read More: Decoding W2 Copy Requirements >

EASY ONLINE FILING FOR 50 OR LESS W2 FORMS

For EASY FILING OF LESS THAN 50 W2 FORMS, an online system is a better option than printing forms.

Enter data online and we do the work for you for only $3.95 per form. Visit DiscountEfile.com for more information.

W3 TRANSMITTAL FORMS

Transmittal W-3 Forms are required only if you are printing and mailing W2 Copy A to the Federal Government.

One W3 is required to summarize all W2s for one employer. Order W-3 Forms.

W2 ENVELOPES

Order compatible W-2 Envelopes to ensure mailing information aligns correctly in the windows. Order W-2 Envelopes

W-2 FILING DEADLINES

  • January 31 – Recipient copies postmarked, Copy A mailed or efiled with IRS

These are federal deadlines. Most states follow the same dates.

E-filing Thresholds are Changing Drastically!

On Monday, July 1, 2019, President Donald Trump signed the Taxpayer First Act. This act proposes wide-sweeping changes to the largest bureau of the Department of Treasury in an effort to modernize the department in order to serve taxpayers better.

As part of the Taxpayer First Act, many businesses will no longer be able to submit paper forms. One of the main changes of the act is the lowering of the threshold of information returns in order to be required to e-file.

With the passing of the act, the following filing thresholds below will be enforced in the upcoming calendar years:

2020: Companies with 250+ Forms Must E-File
2021: Companies with 100+ Forms Must E-File
2022: Companies with 10+ Forms Must E-File

FOR PARTNERSHIPS, the thresholds are:
2020: Partnerships with 100+ Forms Must E-File
2021: Partnerships with 50+ Forms Must E-File

The act also requires that all partnerships with more than 100 partners file on magnetic media. Partnerships for IRS purposes are small businesses with 2 or more owners that are not classified as sole proprietorships or corporations.

Easy e-filing from Discount Tax Forms! 

Discount E-file is an online e-filing service that can also print and mail your forms for you! It’s so easy! Simply enter or import your data and we do the hard work for you. Learn More >

Discount Efile 1099 & W2 system for online efiling and mailing. A simple and secure way to get all types of 1099s and W2s filed fast, no forms or software needed. DiscountTaxForms.com

Product Options

Number of W-2 Parts

4-part (federal forms only), 6-part (federal and state), 8-part (federal, state and city)

Envelope Seal

Moisture Seal, Self-Adhesive

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