W2 Envelope – 3up

Official W2 Envelopes for 3up W2 Forms

W-2 mailing Envelopes are compatible with most condensed 3up format W2 forms. 

Order as few as 50 envelopes and get big discounts on larger quantities!

Easily mail employee copies in these approved W2 envelopes that feature the required message on the front, “Important Tax Return Document Enclosed”.

Choose moisture or self-sealing flap.

Minimum 50 / Multiples of 50

Product Details

W2 Envelopes for Mailing 3up W2 Forms to Employees

Standard W2 envelopes for mailing any official 3up format W2 form – security tinted with 2 cellophane windows and the required text on front “Important Tax Return Documents Enclosed”.

Get big discounts on W2 envelopes – no coupon needed with The Tax Form Gals. Shop easy and ship fast!

Security-tinted W2 envelopes have 2 windows that match the address fields on official 3up W2 forms and ensure that no sensitive information is revealed.

Printed with the required “Important Tax Return Document Enclosed” on the front, per IRS & SSA regulations.

3up W-2 Envelope Specs:

  • 3-7/8″ x 8.5″
  • Security tint and cellophane windows ensure the privacy of information
  • Required “Important Tax Return Document Enclosed” printed on front
  • 24# envelope stock
  • Choose a moisture seal or self-sealing flap
    • Moisture Seal Item# DW3
    • Self-Seal Item# DW3S

How to Choose the Right W-2 Forms


The IRS has made a MAJOR change to e-filing requirements for the 2023 tax year. If a payer has 10+ 1099 & W2 forms combined, per EIN, they MUST efile Copy A forms with the IRS or SSA. Learn More >>

We make it easy! Set up a free account on DiscountEfile.com and you can e-file, plus print and mail recipient copies in one easy step. Learn More >>


  • Your Accounting Software: Print W-2 forms compatible with your software, such as QuickBooks®.
  • Specialized W-2 Software: Print and e-file W-2 forms if your accounting software does not.
  • Online W-2 Filing: Enter or import data and we print, mail and e-file for you!


All government copies must be printed in a 2up format (2 forms per page)

Employee copies may be printed in a 2up, 3up or 4up format (2, 3 or 4 forms per page; also called ‘condensed forms). All of the copies for a single employee will print on one page. You simply fold and mail – no need to separate and collate forms! Your software may support these formats, be sure to check its functionality before ordering.


The number of parts you need is determined by which government agencies you are reporting to.

  • Federal Only – 4 parts
  • Federal and State – 6 parts
  • Federal, State and City – 8 parts

When using condensed 2up, 3up or 4up forms, you can print all employee copies on a single sheet to save time.

  • For a 4-part form, use 2up paper.
  • For a 6-part form, use 3up paper.
  • For an 8-part form, use 4up paper.

W-2 Copies and Requirements Table

4-Part States: AK, FL, NV, NH, SD, TN, TX, WA, WY

6-Part States: AL, AZ, AK, CA, CO, CT, DC, DE, GA, HI, ID, IA, IL, IN, KS, KY, LA, MA, MD, ME, MI, MN, MO, MS, MT, NC, NE, ND, NJ, NM, NY, OH, OK, OR, PA, RI, SC, UT, VA, VT, WI, WV (add extra parts for city withholding taxes)

8-Part States: AL, DE, KY, MD, MI, MO, NY, OH, PA

Read More: Decoding W2 Copy Requirements >


File W2 forms online and save time! Skip the hassle of buying and printing forms, stuffing envelopes and paying for postage with DiscountEfile.com

With our online W2 filing system, simply enter or import your data and we’ll efile with the SSA and can even print and mail employee copies for you, for $4.50 or less per form. 

Visit DiscountEfile.com for more information.


Transmittal W-3 Forms are required only if you are printing and mailing W2 Copy A to the Federal Government.

One W3 is required to summarize all W2s for one employer. Order W-3 Forms.


Order compatible W-2 Envelopes to ensure mailing information aligns correctly in the windows. Order W-2 Envelopes


  • January 31 – Recipient copies postmarked, Copy A mailed or efiled with IRS

These are federal deadlines. Most states follow the same dates.


If you need to correct a W2 form that has already been filed with the SSA because the original has errors, you will need to file a W2C form (W-2 Correction Form).

This is different than a standard W2 form, and requires a few additional steps. You’ll need to fill in all of the fields, once for the information originally filed, and once for the correct information (if applicable).

NEW for 2023… you must file the W2C form with the SSA in the same manner as the original W2.

  • If you e-filed, you must e-file the correction.
  • If you printed and mailed the original Copy A, you must also print and mail the W2C. 

You can also file W2C forms online and let us do the work for you!

More on W2C Filing


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